Administrative Assistant

Natural Factors; Vancouver; Hybrid; CAD 52,000 - 72,000; Full time

Job summary

An innovative company is seeking a skilled Administrative Assistant to enhance team efficiency and support executives. This role involves managing calendars, coordinating events, and optimizing processes to improve workflow. You'll thrive in a dynamic environment, collaborating with various departments and contributing to special projects. With a commitment to diversity and inclusion, this forward-thinking organization offers a hybrid work environment and competitive compensation, making it an exciting opportunity for those looking to make a meaningful impact in their careers.

Benefits

Top-tier health benefits

Dental insurance

Vision insurance

Flexible time off policy

$2000 annual counseling benefit

RRSP matching

RESP contribution

Clioversary recognition program

Qualifications

• 1-2 years of proven administrative experience.
• Proficiency in Google Suite and Slack.
• Strong organizational and time-management skills.

Responsibilities

• Support executives by managing calendars and travel plans.
• Coordinate events and manage expense reports.
• Provide support to the OCEO team and collaborate with departments.

Skills

Administrative experience

Google Suite

Slack

Organizational skills

Communication skills

Problem-solving skills

Job description

Clio is more than just a tech company–we are a global leader that is transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice.

Summary:

Please note: This is a 6 month contract role with a chance to become permanent.

Who you are:

We are looking for a high output, thoughtful, and skilled Administrative Assistant to add value, energy, and support to our team. You love to collaborate and optimize both your time and your stakeholders time. You are always looking for better ways of working and love to optimize processes.

What your team does:

Our OCEO team provides partnership and administrative support to ensure efficient operation of Executives at Clio. This role involves handling a variety of tasks, including administrative duties, communication, and calendar scheduling, to support managers, employees, and visitors. The ideal candidate is organized, detail-oriented, and able to multitask in a fast-paced environment.

Key Responsibilities:

• Supporting executives, managing executive calendars, meetings, appointments and travel plans.
• Coordinate events and onsites in collaboration with Executive Assistants.
• Manage monthly expense reports and maintain organized records.
• Coordinate all aspects of executive travel, including itineraries.
• Handling inquiries and requests, triaging business priorities with support from Executive Assistant.
• Provide support to the OCEO team and collaborate with other departments.
• Contribute to the OCEO internal resources and community of best practices
• Administer department tools including our knowledge management system, ensuring content is up to date
• Assist with special projects and other related duties as assigned
• Liaise with the Workplace Experience and other business teams as required
  
  

Qualifications and Skills:

• 1-2 years of proven Administrative experience
• Proficiency in Google Suite and Slack
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks efficiently.
• Attention to detail and problem-solving skills.
• Professional demeanor and ability to work both independently and as part of a team.
  
  

What you will find here:

Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.

Some highlights of our Total Rewards program include:

• Competitive, equitable salary with top-tier health benefits, dental, and vision insurance
• Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, and Dublin) to be in office minimum 2 days per week on our Anchor Days.
• Flexible time off policy, with an encouraged 20 days off per year.
• $2000 annual counseling benefit
• RRSP matching and RESP contribution
• Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years
  
  

The full salary range* for this role is $52,700 to $62,000 to $71,300 CAD.Please note there are a separate set of salary bands for other regions based on local currency.

• We aim to hire all candidates between the minimum and the midpoint of the full salary range. We reserve the midpoint to the maximum of the salary band for internal employees who demonstrate sustained high performance and impact at Clio. The final offer amount for this role will be dependent on individual experience and skillset of the candidate. Please note there are a separate set of salary bands for other regions based on local currency.
  
  

Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility

Our team shows up as their authentic selves, and are united by our mission. We are dedicated to diversity, equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.

Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.

Learn more about our culture at clio.com/careers