Administrative Assistant

Torus Talent; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

A recruitment agency is seeking a full-time Administrative Assistant in Vancouver to support daily operations in a growing office. The role includes preparing documents, scheduling meetings, and maintaining office supplies. The ideal candidate is organized, proactive, and possesses strong communication skills. Candidates need to be eligible to work in Canada and prior administrative experience is an advantage. The position offers a stable environment with long-term growth potential.

Benefits

Stable, full-time position

Great organisational culture

Supportive team environment

Opportunity to build foundational skills

Qualifications

• Prior office or administrative experience is an asset but not required.
• Must be legally eligible to work in Canada.

Responsibilities

• Prepare, key in, edit, and proofread correspondence, invoices, reports, and presentations.
• Open and distribute incoming mail and coordinate information flow.
• Schedule and confirm meetings and appointments.
• Order office supplies and maintain inventory.
• Answer telephone and electronic inquiries and relay calls.
• Set up and maintain filing systems.
• Greet visitors and direct them appropriately.
• Arrange travel schedules and make reservations.
• Compile data for reporting and research.

Skills

Strong written and verbal communication skills

Excellent organizational and multitasking abilities

Proficiency in Microsoft Office or Google Workspace

High attention to detail and accuracy in documentation

Friendly and professional demeanor

Ability to take initiative and work independently

Job description

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This range is provided by Torus Talent . Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$19.00 / hr - CA$22.00 / hr

Direct message the job poster from Torus Talent

Our client based in Vancouver is seeking a full-time Administrative Assistant to support the daily operations of a growing professional office. This is an excellent opportunity for someone who is organized, proactive, and eager to gain broad administrative experience in a dynamic environment. The successful candidate will be responsible for coordinating office activities, preparing correspondence and documentation, and ensuring the smooth flow of communication both internally and externally.

Further Responsibilities Include the Following

• Prepare, key in, edit, and proofread correspondence, invoices, reports, presentations, and other documents
• Open and distribute incoming regular and electronic mail and coordinate the flow of information within the organization
• Schedule and confirm meetings and appointments
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay calls and messages
• Set up and maintain manual and electronic filing systems
• Determine and establish office procedures and workflows
• Greet visitors and direct them to the appropriate person or department
• Record and prepare minutes of meetings
• Arrange travel schedules and make reservations as required
• Compile data, statistics, and other information to support reporting and research
• May supervise or assist in training other administrative staff
• May assist with the organization of internal events or conferences

Ideal Candidate Requirements

• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office or Google Workspace
• High attention to detail and accuracy in documentation
• Friendly and professional demeanor
• Ability to take initiative and work independently
• Prior office or administrative experience is an asset but not required
• Must be legally eligible to work in Canada

Why This Firm

• Stable, full-time position with long-term potential
• Great organisational culture
• Supportive and collaborative team culture
• Opportunity to build foundational administrative and coordination skills

Interested candidates are encouraged to send their resume in word format to this posting or email [e-mail]. Torus and our clients are equal opportunity employers. Due to the time-sensitive nature of this requirement, only candidates selected for an interview will be contacted.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative, Management, and Engineering

Engineering Services, Office Administration, and Administrative and Support Services

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