Administrative Assistant

HTuO Biosciences Inc.; Vancouver; Hybrid; CAD 50,000 - 60,000; Full time

Job summary

HTuO Biosciences Inc. is seeking an Administrative Assistant to enhance office efficiency in their Vancouver office. The role involves providing administrative support, managing communications, and assisting with onboarding new hires. The ideal candidate will possess strong organizational skills, have proven experience, and be comfortable working in a hybrid environment. Competitive benefits and a focus on a diverse, supportive workplace await the right candidate.

Benefits

Flexible hours, generous PTO and sick leave

Health, dental and vision benefits

Company stock option plan

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Ability to work independently with minimal supervision.
• Attention to detail and accuracy in work.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Manage incoming calls and emails, directing inquiries.
• Schedule appointments and maintain calendars for team members.

Skills

Communication

Organization

Discretion

Time Management

Interpersonal Skills

Education

High school diploma or equivalent

Additional qualification as an Administrative Assistant or Secretary

Tools

Google Office

Job description

HTuO Biosciences is a rapidly growing biotechnology company working at the interface of drug discovery and computer programming, using a physics-based technology to accurately predict the behaviour and interactions between molecules. Our technology will be a major advance in drug discovery, significantly improving the rate at which we can develop new drugs.

At HTuO, we value creativity and integrity and expect high performance from all of our staff. We believe in creating a diverse work environment that is balanced, supportive, and encourages a healthy work-life balance.

Location :

Vancouver, BC (Hybrid, 2-3 days in office)

Full-Time, Monday-Friday, 9am-4pm

Responsibilities :

• Provide administrative support to ensure efficient operation of the office.
• Manage incoming calls and emails, directing inquiries to the appropriate person or department.
• Schedule appointments and meetings, and maintain calendars for team members.
• Prepare and distribute correspondence, memos, letters, and forms.
• Tracking and reporting for ongoing grants
• Handle sensitive information in a confidential manner.
• Coordinate travel arrangements and accommodations for staff members.
• Assist with organizing and coordinating company events or meetings.
• Perform general clerical duties, including photocopying, faxing, and filing.
• Maintain office supply inventory.
• Conduct screening interviews for potential candidates.
• Assist in onboarding new employees, including paperwork, orientation, and benefit processing.
• When needed, assist in the payroll process, ensuring monthly data is provided on time and is accurate.
• Track employee vacation time.
• Collaborate with other team members to support overall office efficiency and productivity.
• Other duties as required

Requirements :

• Proven experience as an administrative assistant or in a similar role.
• Proficient in Google Office or equivalent
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Attention to detail and accuracy in work.
• Discretion and confidentiality when handling sensitive information.
• Ability to work independently with minimal supervision.
• Professional demeanour and strong interpersonal skills.
• This position will be in person a minimum of two days per week
• High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.

Company Benefits :

• Flexible hours, generous PTO and sick leave
• Health, dental and vision benefits
• Company stock option plan

The annual base salary for this position ranges from $50,000-$60,000.

How to Apply :

We invite applications from qualified Canadian candidates. Our commitment to diversity means we reject all forms of discrimination. Only those selected for interviews will be contacted. Priority will be given to local candidates.

To be considered for this position, please email the following along with your resume to [emailprotected] :

• Cover Letter, including a general overview of your interest in this role
• Your qualifications and relevant experience(s)
• Incorporate the word ‘water’ in your cover letter

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