Administrative Assistant

Marcus & Millichap; Vancouver; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading company in commercial real estate in Vancouver is seeking a Brokerage Administrator/Front Desk professional. The successful candidate will play a vital role in customer service and marketing, using their graphic design skills and office management expertise in a full-time, in-office position. Opportunities for professional growth and a stable work environment await.

Qualifications

• Intermediate/strong computer skills including MS Word, Excel, PowerPoint, and Outlook.
• Strong organizational, interpersonal, communication, proofreading, and editing skills.
• Preferred experience in a sales environment.

Responsibilities

• Produce marketing packages and proposal books using Adobe Creative Suite.
• Manage front office tasks and ensure office supplies are stocked.
• Assist with social media content and recruiting events.

Skills

Graphic Design

Customer Service

Communication

Organization

Education

Graphic design/administrative experience of 1 year or more

Tools

Adobe Creative Suite

MS Word

Excel

PowerPoint

Outlook

Job description

Req#: 9fd18052-072f-4ee8-8182-4bca5a9b335e

The dynamic administrative support team at Marcus & Millichap Vancouver is seeking a new team member (Brokerage Administrator/Front Desk) to join our innovative, collaborative team. We’re seeking a personable, professional and creative individual who will not only serve as a great first impression for our clients and visitors, but importantly, who desires a stable, professional office environment providing growth and challenge. Ideal candidates for this role are passionate about providing top customer service, creating beautiful materials, and are always looking for ways to improve self and team to make a difference in the office’s overall success.

This is a full-time, non-exempt (hourly), in-office position – not remote or work from home.

Commercial real estate is competitive and fast paced. Bring your creativity, graphic design skills and the mindset of “no job too big or small”.


Some of the interesting things you’ll be doing:
• Using your Adobe Creative Suite skills and our proprietary software, you’ll produce marketing packages and proposal books used by our agents to demonstrate Marcus & Millichap’s expertise in the marketplace
• Management of the front office where your great first impression counts both in office and over the phone – tasks range from reporting facilities issues to ensuring supplies are stocked to assembling sales meeting presentations and more
• Assisting with social media content, press releases and other external pieces
• Becoming a valuable team member working closely with and supporting your home office as well as team members across your geographic area with an interesting variety of tasks which often include tasks related to sales agent recruiting, events planning, and special projects.
• Learning real estate transaction administrative support – we teach you how to use Marcus & Millichap's proprietary software which will help you assist our agents throughout the life cycle of their transactions
• You’ll become the Vancouver office’s highly visible marketing expert
What you’ll bring:
• Intermediate/strong computer skills including MS Word, Excel, PowerPoint, and Outlook*
• Intermediate experience in Adobe Creative Suite is required*
• Strong organizational, interpersonal and communication skills as well as proofreading and editing abilities
• Possess great soft skills; collaborative, proactive, and approachable with a strong desire to learn and grow
• Excellent attention to detail
• Reliable and punctual, take pride in owning your responsibilities and contributing to the team
• A year or more of graphic design/administrative experience is preferred and if you’ve worked in a sales environment, that’s a big plus!
*Candidates are tested for competency in software and office skills.


Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 2,000 investment sales and financing professionals in 80+ offices throughout Canada and the United States.

Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2022, the firm closed 12,272 transactions with a sales volume of approximately $117 billion CAD.

The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

About the company

Marcus & Millichap: #1 commercial real estate investment sales brokerage in North America, offering investment sales, financing, research and advisory services.

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