Administrative Assistant

Urban One –Construction Reimagined

Are you looking to make a difference at work and turn ideas into action? Do you love seeing your efforts realized and buildings come to life? We want to hear from you! Urban One is pushing the boundaries of what is possible and going beyond what is expected. We are a small company driven by big ideas. We are committed to pursuing innovation in the field, delivering unparalleled service to our clients, and executing projects to the highest standards.

Urban One’s success is based on a combination of skill, tenacity and adaptability. Each of our projects begins with the question, “How can we improve this process and build a better building?” The answer requires fostering a “One Team” approach to instill trust and deliver a seamless construction experience.

Are you ready for your next adventure? Join our team.We think you’d look good in orange!

POSITION SUMMARY

If you like variety in your day, look no further. As the Administrative Assistant you will be an integral part of the Urban One team performing reception duties, providing administrative support to various teams within our office and project sites, as well as being our first point of contact with clients, vendors, and visitors.

ESSENTIAL FUNCTION AND RESPONSIBILITIES

• Client services which include greeting and welcoming guests
• Answer and re-direct incoming calls
• Provide administrative support to other departments, including Estimating, People & Culture, Safety, and Accounting.
• Administrative duties including filing, scanning, photocopying, document creation using standardized office templates, and data entry
• Retrieve and sort incoming mail, handle outgoing mail and couriers
• Assist with meeting room schedules
• Facilitate set up and take down for internal and external meetings/training sessions, ensuring space is tidy before and afterwards
• Assist with catering requirements for meetings as required
• Manage office supplies for Head Office and project sites, including monitoring, preparing orders as needed
• Monitor office equipment and assist with troubleshooting; arrange service as required
• Provide high-level administration to the leadership group including travel arrangements
• Ensure all public office areas are clean, tidy, and adequately supplied
• Oversee kitchen including coffee station, dishwasher, snack supplies and general tidiness
• Handle offsite Iron Mountain storage requests
• Maintain office and parking signage programs, floor plans, and parking assignments including fob activation and deactivation
• Liaise with HR to ensure that new hires have clear and ready office spaces
• Assist with social event planning and management

EDUCATION AND EXPERIENCE

• 1-2 years experience in an administrative support role
• Knowledge of the construction industry an asset
• Basic understanding of accounting an asset
• Excellent time-management and multi-tasking skills
• Ability to maintain data records with a high degree of accuracy
• Ability to exercise mature judgment and initiative; demonstrated tact, diplomacy, professionalism at all times
• Professional communication skills
• Courteous, helpful, honest
• Self-motivated with the ability to work both independently as well as part of a team
• Proficient in MS Outlook, Word, Excel & PowerPoint

COMPENSATION & BENEFITS

• Competitive wage
• RRSP matching
• Benefit Plan including, Health, Dental and Wellness
• Professional career development opportunities
• Regular social events
• Volunteer opportunities

The above statements are intended to describe the general nature of work being performed by the position. They are not intended to be an exhaustive list of all responsibilities and activities required by this position.

Urban One Builders is an equal opportunity employer and is committed to a diverse and inclusive workforce. We thank all candidates for applying, however, only successful candidates will be contacted for an interview.