Administrative Assistant

Vancouver Coastal Health; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

Join a world-class health organization as an Administrative Assistant, where your skills will support clients with mental health challenges. This role offers a dynamic work environment, providing essential administrative support in a compassionate setting. You'll engage with a dedicated team, contributing to the well-being of individuals in the community. With opportunities for professional growth and a commitment to diversity and inclusion, this is a chance to make a meaningful impact while advancing your career in healthcare. Embrace the opportunity to be part of a team that values innovation and teamwork, ensuring the best outcomes for patients and their families.

Benefits

Comprehensive health benefits package

Employer-paid training and leadership development

Wellness supports including counselling

Access to exclusive discount offers

Award-winning recognition programs

Qualifications

• Grade 12 and Medical Office Assistant certificate required.
• 1 year of recent related experience or equivalent combination.

Responsibilities

• Provide support to clients with concurrent disorders.
• Act as a receptionist and perform clerical duties.

Skills

Knowledge of office practices and procedures

Ability to communicate effectively

Ability to work with clients living with mental illness

Ability to organize and prioritize work

Keyboarding skills (50 w.p.m.)

Education

Grade 12

Medical Office Assistant certificate

One year of related experience

Tools

Relevant software proficiency

Job description

Job Description

Job Title: Administrative Assistant
Work Site: Secondary Eating Disorder, Goldcorp Centre for Mental Health - Vancouver, BC
Status: Regular Full Time
Start Date: As soon as possible
Salary: $20.50 - $22.64 per hour
Hours:

0815-1700

Days Off: Saturday, Sunday, Stats, Earned Days Off; Alternating Mondays, Evening hours may be required as operation needs.

Reference#: 178691-jzh

Come work as an Administrative Assistant with Vancouver Coastal Health (VCH)! Vancouver Coastal Health is looking for a Program Administrative Assistant to join the Secondary Eating Disorder Program at Goldcorp Centre in Vancouver, BC. Apply today to join our team!

Program runs groups on Wednesday nights. Currently, the incumbent works until 5:15 PM, but it may change to 7:30 PM in the future. Ability to work after 5:00 PM is required.

As an Administrative Assistant you will:

• Provide support to clients with concurrent disorders.
• Act as a receptionist, receive incoming/outgoing material, provide transcription services, compile designated material for distribution, maintain timekeeping records, provide word processing of a variety of documents, maintain stationary levels and ensure equipment maintenance.
• Set up filing systems, take, transcribe and distribute minutes, coordinate coverage for absences, maintain/balance petty cash account and perform a variety of clerical duties.

QUALIFICATIONS:

Education & Experience

• Grade 12, Medical Office Assistant certificate, plus one (1) year of recent related experience, or an equivalent combination of education, training, and experience.

Knowledge & Abilities

• Knowledge of office practices and procedures.
• Knowledge of program policies and procedures.
• Knowledge of and proficiency in relevant software.
• Knowledge of medical terminology.
• Ability to keyboard 50 w.p.m.
• Ability to be sensitive, tactful, and diplomatic with clients and the public.
• Ability to work with clients living with mental illness and/or addiction.
• Ability to communicate effectively both verbally and in writing.
• Ability to work effectively with others.
• Ability to organize and prioritize work.
• Ability to perform relevant calculations.
• Ability to compile information.
• Ability to work with frequent interruptions.
• Ability to take initiative.
• Ability to operate related equipment.
• Physical ability to carry out the duties of the position.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check. As per the current Public Health Orders, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19. Proof of vaccination status will be required.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world-class innovator in medical care, research, and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve, and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan.
• Grow your career with employer-paid training and leadership development opportunities.
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families.
• Award-winning recognition programs to honour staff, medical staff, and volunteers.
• Access to exclusive discount offers and deals for VCH staff.

Diversity, equity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed. We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person. Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2023.

Only short-listed applicants will be contacted for this posting. Employees of VCH must apply via the Internal Application Process. Refer to the https://my.vch.ca/working-here/job-postings site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.

Thank you for your interest in Vancouver Coastal Health.