Administrative Assistant

Regent College; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an organized and proactive individual to manage administrative tasks and facilities maintenance. This role involves coordinating various ministries and events, ensuring smooth operations at a vibrant community church. You will be responsible for scheduling, logistics, and supporting a range of church services, from weddings to community gatherings. If you are detail-oriented and passionate about community engagement, this position offers a unique opportunity to contribute to a meaningful mission in a supportive environment.

Qualifications

• Experience in coordinating events and managing facilities.
• Strong organizational skills for scheduling and logistics.

Responsibilities

• Coordinate with service teams for Sunday services and manage the church calendar.
• Oversee building maintenance tasks and ensure compliance with permits.

Skills

Event Coordination

Facilities Management

Scheduling

Logistics Coordination

Compliance Management

Tools

Planning Center

Job description

To ensure the smooth operation of administrative tasks, facilities maintenance and assist the Director of Operations with coordinating various ministries and events at Christ City Church.

Responsibilities:

1. Coordinate with service teams for Sunday services, including scheduling, prep, and scriptural supplies.
2. Manage the church calendar and coordinate event schedules.
3. Support the various Christ City Ministries with scheduling, supplies and updating events on Planning Center.
4. Handle room bookings and coordinate logistics for events including food, printing, décor, and community gatherings.
5. Support and organize events such as weddings, funerals, baptisms, retreats, and various church services.
6. Oversee and coordinate building maintenance tasks including HVAC systems, plumbing, carpets, boilers, garbage management, and landscaping.
7. Schedule and conduct regular inspections and ensure compliance with permits.
8. Order and manage janitorial and kitchen/café supplies, ensuring stock levels are maintained.
9. Handle membership records, park permits, and mailings.