administrative assistant

Vanmates Inc.; Vancouver; On-site; CAD 45,000 - 55,000; Full time

Job summary

Vanmates Inc. is seeking an enthusiastic Administrative Assistant to join our team in Vancouver. The ideal candidate will possess strong organizational skills, 2-3 years of experience, and proficiency in MS Office and Google Drive. This full-time role will involve coordinating information flow, managing office operations, and supervising staff. If you are a client-focused, organized individual who thrives in a dynamic environment, we want to hear from you!

Qualifications

• Must have 2-3 years of relevant experience.
• Ability to work independently and under pressure.
• Organized and reliable with strong client focus.

Responsibilities

• Coordinate the flow of information within the team.
• Manage contracts and schedule appointments.
• Supervise office and volunteer staff.

Skills

Organizational skills

Time management

Client focus

Team player

Attention to detail

Education

College diploma or CEGEP certificate

Tools

MS Office

Google Drive

Job description

Join to apply for the administrative assistant role at Vanmates

Overview

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

2 years to less than 3 years

On site : Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Provide customer service
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support
• Supervise office and volunteer staff

Experience and specialization Computer and technology knowledge

• MS Office
• Google Drive
• Electronic mail

Technical terminology

• Business

Additional information Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Work with minimal supervision

Personal suitability

• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

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