Administrative Assistant

BC General Employees' Union (BCGEU); Vancouver; On-site; CAD 30,000 - 60,000; Part time

Job summary

A regional labor union in Metro Vancouver seeks an Administrative Assistant to handle administrative functions, including document processing and client communication. The ideal candidate will have 2-4 years of experience, proficiency in Microsoft Word and Excel, and exceptional organizational skills. This position requires a commitment of 32 hours per week across 4 days. Applications are due by 5:00 pm on July 28, 2025.

Qualifications

• 2-4 years administrative experience required.
• Ability to set priorities and work within time limits.
• Excellent organizational skills.

Responsibilities

• Process a variety of documents including letters and reports.
• Draft correspondence and maintain filing systems.
• Assist with phone calls and visitor inquiries.

Skills

Administrative experience

Microsoft Word

Microsoft Excel

Keyboarding (40 - 50 wpm)

Database experience

Professional telephone manner

Client-orientation

Education

High school graduation

Administrative training

Job description

BCGEU LOWER MAINLAND AREA OFFICE

Address: 2920 Virtual Way, Vancouver, BC V5M 0C4

JOB ID:

POSITION: Administrative Assistant – Lower Mainland Area Office

GRADE: LEVEL 3 - MoveUP AGREEMENT

WAGE RATE: $36.43 - $39.67 per hour

Reporting to the Director of the Lower Mainland Area office, an Administrative Assistant is required to perform administrative and word processing functions for staff representatives. This person will also be required to assist with switchboard and receptionist duties.

DUTIES & RESPONSIBILITIES:

Will include processing a variety of documents such as letters, minutes, reports, bargaining proposals, bargaining bulletins and general correspondence; drafting correspondence, calculating calendar deadlines for grievances, notices to bargain and appeals; responding to phone calls and walk-in visitors; assisting component/local executives; coordinating, preparing and distributing materials for strike/ratification votes; booking meeting rooms, travel and accommodation; prioritizing incoming mail; maintaining filing and bring forward system; and other duties as assigned.

QUALIFICATIONS & EXPERIENCE:

Applicant must have 2-4 years administrative experience; high school graduation supplemented by administrative training; excellent Microsoft Word and Excel skills; keyboarding (40 - 50 wpm); switchboard experience; database experience required; an aptitude for organization and detail professional telephone manner; excellent client-orientation; and the ability to set priorities and work within time limits.

Please note that temporary and probationary employees are not eligible for remote work arrangements.

Hours of work are 32 per week, 4 days.

The BCGEU supports employment equity. Indigenous workers, workers of colour, women, LGBTQ2SI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.

All applications must be submitted by 5:00 pm, Monday, July 28, 2025.

HOW TO APPLY:

Please include only one attachment with your application. If you need to include both a cover letter and a resume, combine them into a single file before uploading. Please reference the Position Title and the Job ID in the subject line when submitting your application. Applications with multiple attachments may be rejected.

Resumes will be accepted by e-mail to: [e-mail]