administrative assistant

Minimum Requirements

• Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• Experience: 1 year to less than 2 years

Tasks

• Open and distribute mail and other materials
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Computer and Technology Knowledge

• Google Docs
• Accounting software
• MS Office
• Google Drive
• Electronic mail

Security and Safety

• Criminal record check

Transportation/Travel Information

• Willing to travel

Work Conditions and Physical Capabilities

• Ability to work independently
• Work under pressure
• Work with minimal supervision

Personal Suitability

• Ability to multitask
• Flexibility
• Organized
• Client focus
• Reliability
• Time management