Administrative Assistant

CBDC; Town of Shelburne; On-site; CAD 30,000 - 60,000; Full time

Job summary

A regional development corporation in Shelburne, NS, is seeking a full-time Administrative Assistant. The ideal candidate will provide essential support by managing communications, coordinating meetings, and assisting in financial functions. Strong organizational and communication skills are vital. Competitive salary based on experience. Applications are due by August 1, 2025, directed to the provided email.

Qualifications

• Post-secondary education in Office Administration or relevant administrative experience.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Customer-focused mindset with ability to interact professionally.
• Proficiency in Microsoft Office Suite.
• Comfort working independently and as part of a team.
• Strong information management and filing skills.
• Basic accounting knowledge is considered an asset.

Responsibilities

• Manage incoming calls and emails.
• Coordinate meetings and events, including Board meetings.
• Support financial and record-keeping functions.
• Draft client correspondence and reports.
• Take meeting minutes.
• Oversee file management and assist with collaboration.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Customer-focused mindset

Teamwork

Information management

Education

Post-secondary education in Office Administration

Tools

Microsoft Office Suite

Job description

Responsibilities

Reporting to the Executive Director, the Administrative Assistant will be the first point of contact for clients and the public, providing general information on CBDC services and directing inquiries appropriately. Duties include :

• Answering and managing incoming calls and emails
• Coordinating meetings and events, including Board meetings
• Supporting basic financial and record-keeping functions
• Drafting client correspondence and simple reports
• Taking meeting minutes
• Overseeing file management and assisting with internal collaboration

Qualifications and Skills :

The ideal candidate will have :

Post-secondary education in Office Administration or relevant administrative experience

Excellent organizational and time management skills

Strong verbal and written communication skills

A customer-focused mindset with the ability to interact professionally with clients, staff, and board members

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Comfort working both independently and as part of a team

Strong information management and filing skills

Basic accounting knowledge is considered an asset

Position Details :

Full-time position (35 hours / week)

Located at 157 Water Street, Shelburne, NS

Competitive salary will be based on experience and qualifications

To Apply :

Please submit your cover letter and resume by Friday August 1st, 2025 to :

[e-mail]

We appreciate all applications, however only those selected for an interview will be contacted.