Administrative Assistant

CAAT Pension Plan; Toronto; On-site; CAD 55,000 - 70,000; Full time

Job summary

A financial services company in Toronto is looking for an experienced Administrative Assistant to support the Senior Vice President and the senior director team. The role involves managing calendars, coordinating meetings, and preparing reports. Candidates should have over 5 years of support experience and proficiency in Microsoft Office. The company offers a collaborative environment and opportunities for professional growth.

Benefits

Comprehensive wellness and benefits

Flexible work arrangements

Opportunities for growth and development

Qualifications

• Over 5 years of support experience in a fast-paced environment.
• Excellent communication skills.
• Experience supporting IT teams or financial institutions is an asset.

Responsibilities

• Support the Technology & IT Services Management team with correspondence and calendar management.
• Coordinate travel, courses, and memberships for the team.
• Manage invoice and expense reporting, including sign-offs.

Skills

Support experience in a fast-paced environment

Excellent communication skills

Critical thinking and proactive problem-solving skills

Proficiency in Microsoft Office

Tech-savvy with business software

Education

Post-secondary education in Administration, IT, or equivalent experience

Tools

Microsoft Office

Power Automate

Job description

Join us to apply for the Administrative Assistant role at CAAT Pension Plan.

About CAAT

At CAAT, we’re passionate about our work and it shows! We foster a culture of collaboration, growth, and making a difference. We challenge the status quo and strive to provide better retirement security for Canadians, serving a diverse range of employers from education institutions to major corporations.

About The Role

We are seeking an Administrative Assistant to support the Senior Vice President, Technology & IT Services Management, and the senior director team. Responsibilities include managing calendars, coordinating meetings, preparing reports, and handling communications.

Key Responsibilities

• Support the Technology & IT Services Management team with correspondence, calendar management, event planning, and reporting.
• Coordinate travel, courses, and memberships for the team.
• Manage invoice and expense reporting, including sign-offs and submissions to Finance.
• Assist in preparing materials for meetings, including Board and Committee meetings.
• Support weekly and quarterly team meetings with invites, agendas, materials, and notes.
• Maintain contacts and correspondence via ServiceNow.
• Interact with strategic partners and act as a conduit within the team and leadership.
• Perform other administrative tasks as needed.

Qualifications

• Over 5 years of support experience in a fast-paced environment.
• Post-secondary education in Administration, IT, or equivalent experience.
• Proficiency in Microsoft Office; experience with Power Automate is a plus.
• Tech-savvy with various business software.
• Excellent communication skills.
• Critical thinking and proactive problem-solving skills.
• Experience supporting IT teams or financial institutions is an asset.

Why CAAT?

• Opportunities for growth and development.
• Comprehensive wellness and benefits, including flexible work arrangements and a pension plan.
• A collaborative environment recognized as a top employer and a great place to work.
• Meaningful work contributing to Canadians’ retirement security.

If you’re passionate about making a difference, apply today. Learn more at www.caatpension.ca/careers.

Diversity, Equity, Inclusion, And Belonging (DEIB)

We value diverse experiences and perspectives, fostering an inclusive environment where everyone can thrive. We accommodate applicants with disabilities during the hiring process. Please contact [e-mail] or call 416-673-9000 for assistance.

Additional Information

Position: Mid-Senior level, Full-time, Administrative role.