Administrative Assistant

Baycrest; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

Baycrest is seeking multiple Administrative Assistants for a 6-month contract at the Ontario Centres for Learning, Research & Innovation. The role requires effective support for operations, including scheduling, document handling, and customer service. Candidates should have an undergraduate degree or diploma, relevant experience, and strong communication skills.

Qualifications

• Minimum 2 years of relevant work experience.
• Knowledge of long-term care and older adults is an asset.
• Comfort and experience learning new technology.

Responsibilities

• Schedules and assists with meetings and activities.
• Updates client account information and distributes meeting information.
• Maintains office security and processes daily mail.

Skills

Customer Service

Analytical Problem-Solving

Time Management

Detail-Oriented

Communication

Proficient in Microsoft Office

Education

Undergraduate degree, diploma, or certificate in business administration or related fields

Job description

FUTURE OPPORTUNITY with the Ontario Centres for Learning, Research & Innovation in Long-Term Care at Baycrest

ADMINISTRATIVE ASSISTANTS NEEDED

Temporary 6-month contract

Job Summary

The administrative assistant performs administrative functions that support the effective and efficient program and operation at the Ontario Centres for Learning, Research & Innovation (Ontario CLRI) at Baycrest.

Key Responsibilities

1. Schedules, coordinates, and assists with meetings, activities, events, staff, trainees, and visitors
2. Sets up Zoom settings and invitations, takes minutes, and distributes meeting information to attendees
3. Updates client account information, distribution lists, and other databases
4. Assists with funding applications and financial paperwork
5. Supports committee meetings
6. Assists with disseminating contracts and payroll
7. Adheres to policies and procedures for Baycrest employees
8. Receives and processes payments/refunds for memberships, services, and products
9. Receives and distributes daily mail/deliveries
10. Maintains office security by following safety procedures and controlling access via the Reception Desk (visitor badges, etc.)
11. Provides administrative support for ad hoc items

Qualifications and Competencies

1. Undergraduate degree, college diploma, or certificate in business administration or related fields (e.g., Education, eLearning, Computer Technology) is preferred
2. Minimum 2 years of relevant work experience
3. Knowledge of long-term care and older adults is an asset
4. Comfort and experience learning new technology
5. Desire to provide high-quality customer service experiences
6. Enjoys working in a fast-paced, innovative environment
7. Willingness to learn and take initiative
8. Ability to navigate multiple competing priorities
9. Detail-oriented with analytical problem-solving skills
10. Ability to prioritize and manage deadlines
11. Excellent oral and written communication skills
12. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
13. Interest in learning about education, project management, or evaluation is an asset
14. Interest in innovative healthcare education approaches
15. Experience with survey tools/polling software is an asset

Application Instructions

HIRING MULTIPLE CANDIDATES! APPLY TODAY!

Internal Applicants: Submit your application online through the Baycrest intranet. Include your resume to ensure consideration. Communications regarding this job will be sent to the email used for application.

External Applicants: Submit your application online by clicking the Apply button below.

Remarkable people of Baycrest are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.

Baycrest is committed to accessible employment practices in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during the recruitment process, please contact Human Resources at [e-mail] or 416-785-2500, ext. 2961.

All successful candidates will need to complete a police reference check/vulnerable sector screen, with exemptions considered on a case-by-case basis.