administrative assistant

Manpower Solutions; Toronto; On-site; CAD 40,000 - 53,000; Full time

Job summary

A leading employment services firm in Toronto is seeking a detail-oriented individual to coordinate HR activities and manage administrative tasks. Responsibilities include organizing seminars, managing contracts, and ensuring smooth operations within the HR department. Candidates should have at least 1 year of experience and a secondary school graduation certificate. This position requires proficiency in MS Office and strong communication skills.

Qualifications

• 1-2 years of experience in a relevant administrative or HR role.
• Ability to work independently and in a team.
• Experience with data entry and managing information systems.

Responsibilities

• Coordinate HR department activities to meet organizational goals.
• Arrange and coordinate seminars and conferences.
• Manage contracts and schedule appointments.

Skills

Ability to multitask

Excellent written communication

Team player

Time management

Attention to detail

Education

Secondary (high) school graduation certificate

Tools

MS Office

Job description

Work Term : Permanent

Work Language : English

Hours : 30 to 40 hours per week

Education : Secondary (high) school graduation certificate

Experience : 1 year to less than 2 years

Work setting

• Business services

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

Supervision

• Working groups

Computer and technology knowledge

• MS Office

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Are you currently legally able to work in Canada?