Administrative Assistant

GFL Environmental Inc.; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading environmental services company in Toronto is seeking an Administrative Assistant to manage files, submit payroll, and assist with various reports. Candidates should have a High School Diploma or GED, along with administrative experience and proficiency in Microsoft Office Suite. The role involves maintaining professionalism and confidentiality while ensuring compliance with policies. This is a full-time position with an emphasis on detail and communication skills.

Qualifications

• High School Diploma or GED required.
• 2-year degree and 3 years of administrative experience or equivalent.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain working files for personnel and management.
• Submit payroll timesheets accurately.
• Prepare and distribute various reports.

Skills

Proficient in Microsoft Office Suite

Excellent interpersonal skills

Attention to detail

Typing speed of 50 WPM

Education

High School Diploma or GED

2-year degree in a related field

Tools

Microsoft Office Suite

Tower

JD Edwards

AS400

Job description

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Responsibilities:

1. Maintain working files for personnel and management.
2. Submit payroll timesheets accurately and on time.
3. Maintain safety records and understand company safety policies.
4. Prepare and distribute reports such as Roll Off Trend, Fuel, and Commodity Reports.
5. Process invoices, purchase orders, and assist with general ledger entries.
6. Organize contracts, bids, proposals, and marketing materials securely.
7. Sort and distribute mail and electronic communications; type correspondence as needed.
8. Coordinate training workshops and meetings.
9. Ensure compliance with laws, regulations, policies, and procedures.
10. Maintain professionalism, integrity, ethics, and confidentiality.
11. Assist with administrative and CSR tasks at branch locations.
12. Perform additional duties as requested by management.

Qualifications and Skills:

• High School Diploma or GED required.
• 2-year degree in a related field and 3 years of administrative experience, or equivalent.
• Proficient in Microsoft Office Suite; experience with Tower, JD Edwards, and AS400 preferred.
• Excellent interpersonal, verbal, and written communication skills.
• Attention to detail and high accuracy; typing speed of 50 WPM.
• Maintain appointment as Notary Public.

Physical and Work Conditions:

• Occasional lifting up to 10 pounds.
• Ability to use hands, fingers, talk, sit, and hear.
• Indoor office environment, predominantly at a computer.
• Moderate noise level.

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is an equal opportunity employer. For accommodations, contact [e-mail].

Employment Type: Full-time

Seniority Level: Associate

Job Function: Administrative

This job posting is active and not expired.