Administrative Assistant

Altis Recruitment; Toronto; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A leading organization is seeking an Administrative Assistant for a contract role in Toronto. This position involves acting as the primary contact for inquiries, supporting multiple executives, and managing administrative tasks including documentation and scheduling. Candidates should possess a post-secondary education and have proven experience in administrative roles, particularly within regulatory or non-profit environments.

Qualifications

• 3-4 years of experience in an Administrative role.
• Experience in regulatory environment or health care is a strong asset.
• Must have experience supporting multiple executives.

Responsibilities

• Act as primary contact for team inquiries and document procedures.
• Provide general administrative support and manage records as SharePoint administrator.
• Assist with scheduling and calendar management for a team of 4-5 individuals.

Skills

Communication

Organizational skills

Attention to detail

Multi-tasking

Education

College Diploma or Bachelor's Degree

Tools

MS Office

SharePoint

Job description

5 days ago Be among the first 25 applicants

Our client, a regulatory body, is currently seeking an Administrative Assistant to join their team on a full-time basis for a contract of 11 weeks to start with potential of extending. This role will be onsite once a week Downtown Toronto, and the rest of the week will be remote.

Responsibilities:

• Act as the primary contact for team inquiries, providing information and assistance.
• Document and update administrative procedures for the team, and maintain relevant databases.
• Provide general administrative support, including liaising with stakeholders, drafting correspondence, memos, reports, and presentation materials, and assisting with mailings.
• Support a team of 4-5 individuals with scheduling and calendar management, meeting coordination, minute taking, and other related administrative tasks
• Manage records as the SharePoint administrator, ensuring file structures, naming conventions, and access rights for authorized users are maintained according to Information Management standards.

Requirements:

• Completion of post-secondary education (College Diploma or Bachelor's Degree).
• A minimum of 3-4 years of experience working in an Administrative role.
• Experience working in a regulatory environment, non-profit/association, health care, or legal industry is a strong asset
• Excellent written and oral communication skills.
• Strong organizational skills and attention to detail.
• Proficient on MS Office and SharePoint.
• Must be able to multi-task and prioritize in a fast-paced environment
• Must have experience supporting multiple executives

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

Referrals increase your chances of interviewing at Altis Recruitment by 2x

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.