Administrative Assistant

Quantum Management Services Ltd.; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company is seeking a proactive Administrative Assistant for their Toronto office. The successful candidate will support C-level executives, manage calendars, organize meetings, and ensure efficient office operations. With responsibilities tailored to a dynamic work environment, this full-time role demands strong multitasking skills and a Bachelor's degree. If you're resourceful and effective in communication, this role offers an opportunity to grow within an engaging team.

Qualifications

• 2-5 years experience in an administrative role.
• Pleasant disposition and capable of multitasking effectively.

Responsibilities

• Manage calendars and prioritize schedules.
• Organize meetings and take minutes for senior executives.
• Provide general office administrative support including processing invoices.

Skills

Communication

Multitasking

Proactive

Resourcefulness

Education

Bachelor’s Degree

Job description

We are looking for a responsible Administrative Assistant to join our client’s team in the Toronto area for a full-time permanent role. The ideal candidate is someone who has previous experience supporting a team, C-level executives, independent, flexible, proactive, resourceful, and able to confidently communicate with all stakeholders within the organization. To be successful in this role, you should be able to pre-emptively identify and address the needs of the team / executives you will support, get things done, possess the required tact and maturity to deal with confidential information and thrive working in a dynamic and fast-paced environment.

Responsibilities :

• Effectively and proactively manage calendars
• Make informed decisions to prioritize and maximize their daily schedule, while identifying and communicating any prioritization issues or conflicts
• Organize and prepare meetings, including agenda and deck preparation and creation, taking meeting minutes and circulating with senior Executive Team Members to ensuring high degree of transparency, information / data accuracy and aligned communications
• Manage the North York office, providing general office administrative support including processing invoices, expenses and reimbursements and managing office supplies and equipment
• Alignment of calendars, booking and preparation of rooms, travel and accommodations as required
• Set up and maintain various reports, running reports and forecasting as well as report consolidation and presentation in various formats

Requirements :

• Bachelor’s Degree preferred
• 2-5 years experience in an administrative role
• Must be willing to go onsite
• Pleasant disposition
• Capable of multitasking effectively

If you think you are the right candidate for the role, please email your detailed resume to [e-mail].

OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.

Seniority level

Seniority level

Associate

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Executive Offices

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