Administrative assistant

Government of Canada; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to join their dynamic team. In this role, you will coordinate seminars, manage communication, and support senior management with various administrative tasks. Your expertise in MS Office will be essential as you maintain records, prepare documents, and ensure smooth operations within the office. This position offers a chance to thrive in a fast-paced environment where your organizational skills and attention to detail will be highly valued. If you are ready to make a meaningful impact and contribute to a vital sector, this opportunity is for you.

Qualifications

• 1-2 years of experience in an administrative support role.
• Proficient in MS Office applications.

Responsibilities

• Coordinate seminars and conferences, manage information flow.
• Record minutes and prepare office documents.
• Provide customer service and perform data entry.

Skills

Organizational Skills

Customer Service

Attention to Detail

Communication Skills

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Word

MS Office

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Finance and insurance
• Insurance
• Business services
• Investment company

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Word
• MS Office

Technical terminology

• Business

Area of specialization

• Correspondence
• Reports and records

Additional information

Security and safety

• Bondable

Transportation/travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision