administrative assistant

New Furniture Gallery; Toronto; On-site; CAD 40,000 - 50,000; Full time

Job summary

A retail establishment in Toronto is seeking an Office Coordinator to manage daily operations and support the team. The successful candidate will have at least a secondary school graduation certificate and proficiency in MS Office tools. Responsibilities include coordinating information flow, scheduling appointments, and maintaining inventory. This position requires excellent communication and organizational skills, as it involves direct customer interaction and administrative support.

Qualifications

• Minimum 1 year of experience in an office or retail environment.
• Proficiency in MS Office including Excel and Word.
• Strong organizational and communication skills.

Responsibilities

• Coordinate the flow of information within the team.
• Direct and control daily operations.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.

Skills

Coordination

Communication

Customer Support

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Word

MS Office

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Retail/wholesale establishment/distribution centre
  
  

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support
  
  

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Word
• MS Office