Administrative Assistant

PLEASE ONLY APPLY IF BELOW IS OK!

This is a 12 month contract - permanent - MUST BE AVAILABLE ASAP

This position is hybrid 2-3 days in office (Yonge/ St Clair)

MUST HAVE intermediate Excel skills

Your new company

Hays Specialist Recruitment has partnered with a architecture company located in Toronto, ON. We are looking to hire a Administrative Assistant to join their team on a contract basis of 12 months, which has the possibility of permanent.

Key Responsibilities:

• Assemble and organize full document issuances for project managers, ensuring all components are correctly formatted and included.
• Efficiently transfer and compare data between Word and Excel.
• Maintain meticulous records of document versions, including archiving outdated versions and updating to the most recent versions.
• Manage documents on SharePoint, including uploading the latest documents and organizing files and folders.
• Convert documents to PDF format while ensuring that formatting remains intact.
• Design and prepare professional cover pages for document packages according to company templates.
• Provide support in other administrative tasks as needed, demonstrating flexibility and adaptability.

Qualifications:

• Expertise in Microsoft Word and Excel, with strong ability to manage document formatting, version control, and data analysis.
• Experience in assembling complete document packages.
• Proficient in using SharePoint for file management and document sharing.
• Familiarity with architectural terminology is preferred but not required.
• Excellent organizational skills with the capacity to handle multiple tasks simultaneously and meet tight deadlines.
• A relevant diploma or degree is advantageous but not essential.
• Prior experience in a document management or administrative role, especially within a project-driven environment.