Administrative Assistant

HH Angus Opportunities for Professionals; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

A consulting firm in Toronto is seeking an Administrative Assistant to manage the reception area and support daily office operations. The ideal candidate has a Degree or Diploma in Administration, at least 2 years of office experience, and strong communication skills. The role offers a defined career path, benefits, and a collaborative culture. Applications are welcome from individuals who are organized and customer-focused.

Benefits

Defined career path and mentorship support

Comprehensive benefits

Professional development opportunities

Qualifications

• At least 2 years of experience in office administration.
• Experience in office management and daily operations.
• Excellent written and verbal communication skills with high attention to detail.

Responsibilities

• Manage the reception area and greet clients and visitors.
• Operate the company phone system and ensure contact lists are current.
• Coordinate response in the event of a medical emergency.
• Provide calendar management support and coordinate meetings.

Skills

Customer service experience

Organizational skills

Time-management skills

Bilingual skills

Education

Degree or Diploma in Administration

Tools

MS Office (Word, Excel, Outlook, Teams)

Job description

Administrative Assistant

OUR PURPOSE

At HH Angus, we strive to expand what is possible to shape a better future. We do this by empowering our employees to do their best work, find meaning in what they do, and provide opportunities to grow. As an independent consulting firm with over 450 employees, we create innovative and sustainable solutions for our clients' most complex challenges. Our passion is solving problems; innovation is our culture; sustainability is in our DNA; and we thrive on our clients' success.

MAKE AN IMPACT THAT MATTERS

We are looking for a professional, friendly, and highly organized Receptionist to join our growing team. As the first point of contact for clients, employees, and guests, this role plays a vital part in creating a positive and polished experience for everyone who walks through our doors or calls our office.

With a strong foundation in customer service and a focus on operational support, this role is ideal for someone who enjoys working in a dynamic environment, thrives on helping others, and brings a warm, welcoming presence to the workplace. You will work closely with administrative staff, project teams, and leadership to keep daily operations running smoothly and ensure the HH Angus office environment remains efficient, professional, and client-focused.

WHAT YOU'LL DO

1. Manage the reception area; greet clients and visitors; ensure they are properly logged in and connected to their parties.
2. Operate the company phone system and ensure company contact lists are current.
3. Coordinate response in the event of a medical emergency.
4. Oversee the use of the company meeting rooms: bookings, cleanliness, resource set-up.
5. Execute receipt and delivery of correspondence into and out of the business, including ensuring equipment is in working order with adequate funds available.
6. Coordinate Lunch and Learns, training courses, and seminars; complete conference registrations.
7. Control and refresh inventory of stationery and office supplies.
8. Coordinate catering for company meetings as required.
9. Ensure the serveries of the Toronto offices are clean, stocked, and equipment is in working order (including vending machines).
10. Coordinate the procurement and distribution of company PPE and maintain records of expiry dates.
11. Maintain and ensure proper sign-out and return of company equipment.
12. Input information into Vantagepoint as required.
13. Receive goods, check against PO, and submit invoices for processing.
14. Liaise with Property Management to resolve H&S and building issues.
15. Maintain and update the office access listing and parking records. Issue parking stickers and entry fobs/keycards.
16. Ensure first aid kits are stocked and refreshed according to legislative requirements.
17. Provide calendar management support, coordinating meetings and appointments.
18. Attend meetings, take, and distribute minutes as needed.
19. Perform general administration such as typing, formatting reports, editing correspondence, and specifications.
20. Make travel bookings as necessary.
21. Coordinate and order business cards.
22. Assist with workstation setup for new employees.

WHAT YOU'LL BRING

• Degree or Diploma in Administration or equivalent.
• At least 2 years of experience in office administration.
• Experience in office management and daily operations.
• Excellent written and verbal communication skills with high attention to detail.
• Proficient in MS Office (Word, Excel, Outlook, Teams).
• Strong organizational and time-management skills.
• Bilingual skills are an asset.
• Keen learner with a self-starter mentality.

WHY HH ANGUS

• Defined career path and mentorship support.
• Comprehensive benefits, wellness programs, and professional development opportunities.
• Inclusive, collaborative culture where your voice matters.

ARE YOU READY TO EXPAND WHAT IS POSSIBLE?

Apply now with your resume and a brief cover letter highlighting your experience.

HH Angus is committed to providing an accessible work environment. Upon request during the recruitment process, HH Angus will accommodate applicants with disabilities. For more information on our Accessibility Program, please refer to our Accessibility Policy.

We thank all candidates for their interest, but only qualified candidates will be contacted. We are an equal opportunity employer.