Administrative Assistant

Randstad Canada; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A well-established accounting firm in downtown Toronto is looking for a detail-oriented Administrative Assistant for a 16-month contract. The ideal candidate will support accounting professionals and maintain smooth office operations, providing a key role in assembling tax packages and managing administrative workflows in a collaborative environment.

Benefits

Located in the heart of Toronto's Entertainment District

Extremely TTC accessible

Snacks and coffee on premises

Warm and friendly culture

Qualifications

• 2 to 5 years of experience in administrative roles, preferably in public accounting.
• Proven ability to manage multiple tasks efficiently.
• Strong verbal and written communication skills required.

Responsibilities

• Provide backup support to other administrative personnel as needed.
• Manage front desk operations and respond to client inquiries.
• Assemble Canadian and U.S. tax return packages.

Skills

Communication

Problem Solving

Time Management

Attention to Detail

Tools

MS Office

TaxPrep

iFirm

Job description

Are you the type of Administrative Assistant who takes pride in staying organized, keeping things running smoothly, and lending a helping hand, whether it’s prepping tax return packages or grabbing coffee for a team meeting? Do you thrive in professional, collaborative spaces and have a curiosity about the world of accounting and tax?

A well-established accounting firm in downtown Toronto is looking for an adaptable and detail-focused Administrative Assistant to join their close-knit team for a 16-month contract, starting ASAP.

In this role, you won’t just be keeping the office in order — you’ll play a key part in supporting accounting professionals, assembling tax packages, managing administrative workflows, and ensuring no detail is missed along the way.

Advantages

What’s in it for YOU!

• Located in the heart of Toronto's Entertainment District
• Extremely TTC accessible
• Steps away from King station
• 16 month contract to start immediately
• Hours are 9 : 00 am-5 : 00 pm
• Ability to work in a warm and friendly culture that recognizes high-quality performance
• Snacks and coffee on premises

Responsibilities

• Provide backup support to other administrative personnel and managers as needed

Manage front desk operations, including answering calls and responding to client inquiries professionally and efficiently

• Maintain organized and up-to-date document and file systems, both physical and electronic, ensuring data integrity and accessibility
• Track and manage documents using virtual databases and ensure proper version control
• Sort and distribute incoming correspondence, ensuring timely delivery to appropriate managers or departments
• Monitor and maintain inventory of office supplies, place orders as needed
• Assemble Canadian and U.S. tax return packages for submission
• Communicate with the Canada Revenue Agency, Internal Revenue Service, and other government agencies as required
• Assist account managers with filing deadlines and maintain records of mailed documents and submissions
• Perform general office administration duties, including liaising with vendors and service providers as necessary
• Provide responsive administrative support to clients via phone and email communications
• Send timely contract update reminders to clients, in coordination with external vendors
• The responsibilities may evolve over time at the discretion of the Partners and Administrative Manager

Qualifications

• 2 to 5 years of experience in an administrative roles, preferably within a public accounting firm
• Proven ability to manage multiple tasks efficiently while maintaining a positive, solution-oriented attitude; willing to take on responsibilities of any scale
• Excellent verbal and written communication skills, with strong problem-solving abilities
• Proficiency in MS Office, at an intermediate level
• Technologically adept, experience with TaxPrep, iFirm, or similar accounting software is considered an asset

Summary

If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [emailprotected] to ensure their ability to fully participate in the interview process.

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