administrative assistant

Bandis Vision; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A local business in Toronto is seeking an office administrator to coordinate seminars, prepare meeting minutes, and manage office procedures. Ideal candidates will have strong communication skills, experience with MS Office, and the ability to multitask in a fast-paced environment. This is a permanent position requiring 30 to 40 hours of work per week.

Benefits

Bonus

Qualifications

• 1 to less than 2 years of experience required.
• Ability to work independently and with minimal supervision.
• Attention to detail in repetitive tasks.

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars, and conferences.
• Determine and establish office procedures and routines.

Skills

Excellent oral communication

Excellent written communication

Ability to multitask

Time management

Attention to detail

Education

Secondary (high) school graduation certificate

Tools

MS Office

Job description

Education : Secondary (high) school graduation certificate

Experience : 1 year to less than 2 years

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• MS Office

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Judgement
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Dependability

Financial benefits

• Bonus

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Support for Indigenous people

• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers
• Work Term : Permanent
• Work Language : English
• Hours : 30 to 40 hours per week