Administrative Assistant

The York School; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

A prestigious independent school located in Toronto seeks a dedicated Administrative Assistant for the Middle and Senior School. This full-time, permanent role involves supporting the Principal and Vice-Principals while managing various academic and operational tasks to ensure the efficient functioning of the school. Candidates should bring a commitment to professionalism, inclusivity, and collaboration, with a preference for those with extensive experience in educational administration.

Benefits

Health and dental coverage effective on first day

Generous RRSP matching plan

Professional development opportunities

Qualifications

• 4-5 years of relevant work experience required.
• Proficient with information databases.
• Ability to manage competing priorities in a dynamic environment.

Responsibilities

• Provide administrative support to the Principal and Vice-Principals.
• Draft and distribute internal and external communications.
• Maintain accurate and confidential student records.

Skills

Confidentiality

Communication

Organization

Service Orientation

Team Collaboration

Education

Post-secondary education in a related field

Tools

Google Workspace

Job description

Administrative Assistant, Middle & Senior School

Full-Time Permanent Starting Late August 2025

The York School is a co-ed, independent school in midtown Toronto that offers the International Baccalaureate (IB) from Junior Kindergarten to Grade 12. We’re proud to be at the forefront of education excellence, attracting curious learners who thrive in belonging to an inclusive community of high performance.

We’re seeking a globally minded professional who’s fueled by curiosity, inspired by innovation and energized by collaboration to join our dynamic community of educators, staff, students, parents and alumni.

JOB PURPOSE

Reporting to the Middle and Senior School Principal, the Administrative Assistant works collaboratively to provide comprehensive administrative, organizational, and logistical support to the Principal and Vice-Principals. Ensuring the seamless and efficient operation of the Middle and Senior School by managing academic and operational tasks, coordinating events, maintaining student and school records, and serving as key points of contact for staff, students, and families.

This role follows a 10‑month work schedule aligned with the academic year, working from lateAugust to lateJune each year and is off during the summer.

KEY RESPONSIBILITIES

• Provide administrative support to the Principal and Vice-Principals, including managing calendars, coordinating meetings, and handling correspondence
• Act as the first point of contact for the Principal’s Office, addressing inquiries with professionalism and discretion
• Draft and distribute internal and external communications, including weekly school newsletters and updates
• Maintain accurate and confidential student records, including academic progress, attendance, and behavioural documentation
• Support the administration of the IB MYP and DP Programs, including uploading student work to relevant platforms such as ManageBac, IBIS, and Kognity
• Coordinate and manage exam logistics and support the work of the Personal Project, CAS, and Extended Essay Coordinators
• Track IB-related professional development, manage program subscriptions and memberships, and reconcile program expenses with the Finance team
• Assist in maintaining curriculum documents and ensuring alignment with IB and Ministry of Education standards
• Liaise with departments including University Counselling and the School Registrar to ensure accurate student data and communication of student achievement
• Monitor and document student uniform and lateness infractions and ensure appropriate communication with families and school leaders
• Manage supply ordering and inventory for school operations and administrative needs

QUALIFICATIONS AND SKILLS

• Post-secondary education in a related field coupled with 4-5 years of relevant work experience
• Has excellent proficiency with information databases
• Displays a high degree of confidentiality when handling sensitive information
• Proven ability to work effectively as part of a collaborative, interdisciplinary team, contributing to a positive, inclusive school culture
• Excellent written, verbal and interpersonal communication skills
• Strong ability to engage collaboratively with students, parents, and staff, prioritizing a service-oriented approach by ensuring professionalism, respect, and responsiveness in all interactions
• Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines in a dynamic and fast-paced environment
• Proficiency in navigating a technologically rich school environment, with expertise in Google Workspace considered an asset

EMPLOYEE COMPETENCIES

At The York School, we seek individuals who demonstrate the following core and role-specific competencies :

Core Competencies

• Flexibility & Adaptability
• Breadth of Contribution
• Relationship Focused
• Service Orientation
• Inclusivity
• Integrity & Trust

Technical Expertise in Area of Discipline

WORKING REQUIREMENTS

• The York School Campus, Toronto Ontario
• Occasional early mornings, evenings, and the possibility of attending camp or overnight trips as needed to support school programs and student experiences

WHAT WE OFFER

Within the Greater Toronto Area, The York School ranks among the top CIS Ontario Schools for compensation. Our comprehensive benefits package includes health and dental coverage that is effective on your first day of employment, and a generous RRSP matching plan.

You’ll enjoy professional development opportunities that support your career growth, and will be welcomed by a community that values relationships and is dedicated to wellbeing and belonging. Learn more about the benefits of working at The York School.

The York School embraces diversity and is committed to creating an inclusive and accessible workplace. We actively encourage applicants from all equity seeking groups. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds so our community will benefit from a wide variety of experiences and perspectives.

We are committed to providing barrier-free and accessible recruitment and employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make it known when contacted and we will work with you to meet your needs.

HOW TO APPLY

All qualified candidates are encouraged to apply here by submitting their application by June 6, 2025 .

As a condition of employment, successful candidates will need to provide a current criminal record check with vulnerable sector screening from the police jurisdiction in which they reside.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.

Create a job alert for this search