Administrative Assistant

Company Description

Make an impact at a global and dynamic investment organization.

When you join CPP Investments, you are joining one of the world’s most admired and respected institutional investors. As a professional investment management organization, CPP Investments invests the funds of the Canada Pension Plan (CPP) to help ensure its financial sustainability for generations of working and retired Canadians.

CPP Investments invests across regions and asset classes to build a globally diversified portfolio. It holds assets in public equity, private equity, real estate, infrastructure, and fixed income, and the CPP Fund is projected to reach $3.6 trillion in assets by 2050. The organization is headquartered in Toronto with offices in Hong Kong, London, Mumbai, New York City, San Francisco, São Paulo, and Sydney.

CPP Investments successfully attracts, selects, and retains talented individuals from top-tier institutions worldwide. Join our team for access to:

• Stimulating work in a fast-paced and intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Diverse and inspiring colleagues and approachable leaders
• A hybrid-flexible work environment with an emphasis on in-person collaboration
• A culture rooted in principles of integrity, partnership, and high performance
• An organization with an important social purpose that positively impacts lives

If you have a passion for performance, value a collegial and collaborative culture, and approach work with the highest integrity, invest your career here.

Job Description

As the Administrative Assistant, you will be responsible for providing day-to-day administrative support to the Operations executives and their respective team(s), including coordinating calendars, meetings, expenses, events, travel, correspondence and departmental initiatives. You will work in close collaboration with the Executive Assistant, aligning on priorities, coordinating tasks, and receiving general guidance to ensure seamless support across the team and department.

• Provide general administrative support to the Managing Directors & broader team.
• Manage executives calendars in collaboration with the Executive Assistant, liaising with other departments to coordinate meeting bookings efficiently.
• Work closely with the Executive Assistant and various teams to streamline workflows, enhance team coordination, and provide comprehensive departmental support, often coordinating tasks and receiving general guidance from the Executive Assistant to ensure priorities are aligned.
• Assist with internal and external meeting room bookings, including guest registration and catering arrangements as needed.
• Perform expense reporting, and coordinate approval and processing of invoices.
• Assist in the creation of high quality on-brand communications, and reports.
• Provide support and assist with departmental and team off-sites and social events.
• Support the onboarding of new staff joining the team.
• Coordinate and book travel arrangements, including flights, hotels and visa requirements as needed.
• Handle highly confidential material/matters relating to the department and organization with utmost discretion.
• Coordinate and perform critical internal processes for the team.
• Work closely with other admins and teams to increase efficiency and provide overall departmental support.

Qualifications

• College diploma or undergraduate degree is required.
• 2-5 years of relevant administrative support experience in a fast-paced, professional environment, prior experience in the financial services or related industry is an asset.
• Experience providing support to multiple professionals and managing competing priorities.
• Experience with complex calendar management, events, scheduling travel and managing expense reimbursement process.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.
• Extremely motivated, eager to learn, adaptable, calm under pressure and professional.
• Able and willing to work flexible hours, as required.
• Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.
• Exceptional (written and verbal) communication skills and interpersonal skills.
• Ability to work in a high performing culture, under pressure and with time-sensitive deadlines.
• Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
• Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
• Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.

Additional Information

Visit our LinkedIn Career Page or Follow us on LinkedIn.

At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.

Our Commitment To Inclusion And Diversity

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.