Administrative Assistant

Clutch; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

An innovative company is seeking a diligent Administrative Assistant to join its Deal Operations & Compliance team. This role involves managing a high volume of digital documentation tasks, ensuring compliance with provincial standards, and collaborating with various teams to ensure timely completion of documentation. The ideal candidate is self-motivated, detail-oriented, and possesses strong communication skills. With a commitment to fostering an inclusive workplace, this organization offers autonomy, competitive compensation, and generous time-off programs, making it a fantastic opportunity for driven individuals looking to grow their careers.

Benefits

Competitive Compensation

Generous Time Off Program

Health & Dental Benefits

Autonomy & Ownership

Qualifications

• Previous office administrative experience is strongly preferred.
• High attention to detail and excellent communication skills.
• Self-motivated with a desire to learn new skills.

Responsibilities

• Create and maintain vehicle sales files in compliance with standards.
• Address and resolve complex documentation issues.
• Collaborate with Deal Operations and Finance teams.

Skills

Office Administration

Documentation Management

Communication Skills

Problem Solving

Attention to Detail

Team Collaboration

Technology Savvy

Education

High School Diploma

Post-secondary Education

Tools

Google Drive

Slack

Job description

About Clutch

We’re on a mission to reinvent the way people buy, sell, and own cars. Are you game?

Clutch is Canada’s largest online used car retailer, delivering a seamless, hassle-free car buying and selling experience to drivers everywhere. Customers can browse hundreds of cars from the comfort of their home, get the right one delivered to their door, and enjoy peace of mind with our 10-Day Money-Back Guarantee… and that’s just the beginning.

Named three years in a row to the Globe & Mail’s list of the Top Growing Companies in Canada and also awarded spots on Deloitte’s Technology Fast 50 and Fast 500 lists, we’re looking to add curious, hard-working, and driven individuals to our growing team.

Headquartered in Toronto, Clutch was founded in 2017 and currently services Ontario, New Brunswick, Nova Scotia, and Prince Edward Island. Clutch is backed by a number of world-class investors, including D1 Capital, Canaan, Real Ventures, BrandProject, and Upper90. To learn more, visit clutch.ca.

About The Role

Clutch is in search of an Administrative Assistant to join the Deal Operations & Compliance team. In this role, you’ll be completing a large volume of digital documentation tasks for each vehicle sale. Reporting to the Deal-Ops team lead, the successful candidate for this role is a highly diligent self-starter willing to take ownership of various key administrative tasks and has previously worked in an office administrative role.

What You'll Do

• File Management:
• Create and maintain vehicle sales files in compliance with provincial standards
• Audit, compile & coordinate signing for sale documentation packages
• Office Management:
• Ordering supplies, scanning documents & maintaining general office upkeep
• Problem Solving:
• Address and resolve any complex issues related to documentation requirements from third party financial institutions, including edge case scenarios that may arise
• Team Collaboration:
• Work closely with the Deal Operations, Revenue, and Finance teams to coordinate timely and accurate completion of documentations
  

What We’re Looking For

• Previous office administrative experience is strongly preferred
• Previous experience in handling a high-volume of documentation
• Self-motivated
• Desire to learn new skills
• Excellent communication skills
• Team player
• High attention to detail
• Technology savvy (Google Drive, Slack etc.)
• Must be comfortable working on-site at our downtown Toronto office at 60 Adelaide St. E.
• Willing to work from Monday to Friday from 9:00AM - 5:00PM
  
  

Why You’ll Love It At Clutch

• Autonomy & ownership -- create your own path, and own your work
• Competitive compensation!
• Generous time off program
• Health & dental benefits
  
  

Clutch is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed. If you require accommodation at any stage of the interview process, please email [e-mail].