administrative assistant

Clubhouse Eventspace; Toronto; On-site; CAD 35,000 - 45,000; Full time

Job summary

A leading event space is seeking a skilled individual to manage administrative tasks in its bustling banquet hall. The ideal candidate will possess strong organizational skills and be able to manage multiple tasks under pressure, ensuring efficient daily operations and superb customer service. This role offers the chance to contribute significantly to events and create a welcoming environment for clients and guests.

Benefits

Physical accessibility accommodations

Qualifications

• 7 months to less than 1 year of experience in a similar role.
• Ability to work independently and perform under pressure.
• Experience with office management and customer service.

Responsibilities

• Coordinate the flow of information within the team.
• Plan and organize daily operations.
• Establish and implement policies and procedures.

Skills

Organizational skills

Customer service

Multitasking

Time management

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

Social Media

Google Drive

Job description

• Secondary (high) school graduation certificate

Work setting

• Banquet hall

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Oversee payroll administration
• Set up and maintain manual and computerized information filing systems
• Provide customer service
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Social Media
• MS Office
• Adobe Acrobat Reader
• Google Drive

Area of specialization

• Reports and records
• Contracts
• Corporate social responsibility
• Accounting
• Payroll services

Security and safety

• Basic security clearance

Transportation / travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Large caseload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Quick learner

Experience

• 7 months to less than 1 year

Support for persons with disabilities

• Provides physical accessibility accommodations (for example : ramps, elevators, etc.)

Support for newcomers and refugees

• Supports newcomers and / or refugees with foreign credential recognition

Support for mature workers

• Applies hiring policies that discourage age discrimination

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)

Create a job alert for this search