Administrative Assistant

Vale Base Metals; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

Vale Base Metals is seeking a Receptionist/Administrative Assistant to join its Toronto HR team. This role is crucial, acting as the first point of contact and ensuring a professional environment for visitors. Applicants should possess strong communication skills and a relevant educational background, with a competitive compensation package and benefits offered.

Benefits

Competitive compensation including annual incentive plan

Comprehensive benefits package

Flexible work arrangements

Employee Family Assistance Program

Online training and career development opportunities

Qualifications

• 2+ years of experience in a receptionist or administrative support role, preferably in a corporate environment.
• Professional appearance and demeanor.
• Experience in the mining or natural resources sector is an asset but not required.

Responsibilities

• Greet and direct visitors, clients, and vendors in a courteous and professional manner.
• Answer and route incoming calls and emails to appropriate personnel.
• Assist with administrative tasks such as data entry, document preparation, and filing.

Skills

Verbal communication skills

Written communication skills

Customer service mindset

Proficient in Microsoft Office Suite

Multitasking ability

Education

College Diploma / degree in administrative or business studies

Job description

Ready to build a rewarding career in an industry that is growing?

Who We Are

We are a global mining company dedicated to safely delivering nickel, copper, cobalt, and platinum group metals essential for the world’s energy transition.

Our mission is to improve lives and shape a better future together.

From utensils to cellphones to satellites, our operations simplify daily life and enhance connectivity. Our metals are integral to life-saving medical equipment and the electric vehicles driving the fight against climate change – our work truly matters.

Join our diverse team of 15,000 talented individuals committed to transforming critical minerals into prosperity and sustainable development in countries like Canada, Brazil, Indonesia, the United Kingdom, and Japan. We invite you to use your skills with us and contribute to something meaningful and enduring.

The Opportunity

We are currently seeking a Receptionist/ Administrative Assistant to join our Human Resources team in Toronto.

This is a permanent position.

As a Receptionist/ Administrative Assistant , you will act a s the first point of contact for our company. The Receptionist plays a key role in creating a welcoming and professional environment for all visitors, clients, and employees. This role supports the smooth operation of the office by managing front desk responsibilities and providing administrative support to various departments.

Additionally, in this position you will:

• Greet and direct visitors, clients, and vendors in a courteous and professional manner.
• Answer and route incoming calls and emails to appropriate personnel.
• Maintain the reception area, meeting rooms, and common areas to ensure they are clean and presentable.
• Schedule and coordinate meeting rooms, including setup and refreshments as needed.
• Assist with administrative tasks such as data entry, document preparation, and filing.
• Support onboarding of new employees by preparing welcome materials and access badges.
• Liaise with building management and office service providers as required.
• Provide ad hoc support to executives and departments as needed.
  
  

About You

Education:

• College Diploma / degree in administrative or business studies
  
  

Experience:

2+ years of experience in a receptionist or administrative support role, preferably in a corporate or professional services environment.

Skills:

• Excellent verbal and written communication skills.
• Strong interpersonal skills with a customer-service mindset.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Ability to multitask and manage time effectively in a fast-paced environment.
• Professional appearance and demeanor.
• Experience in the mining or natural resources sector is an asset but not required
  
  

What We Offer You

• Competitive compensation including a variable annual incentive plan.
• Participation in a competitive Defined Contribution Pension package.
• Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances).
• Leave for all of life’s reasons (vacation, personal, sick, parental).
• Flexible work arrangements.
• Work culture dedicated to safety, diversity & inclusion, and career growth.
• Employee Family Assistance Program.
• Virtual Healthcare online.
• Online training and career development opportunities.
  
  

Why Toronto

Vale's Toronto office, nestled in the heart of Canada's largest city, serves as a pivotal hub for the company's operations. This office is central to Vale’s IT, strategic planning, Human Resources, and legal affairs, driving key initiatives that support the company's global mission. Toronto’s vibrant, diverse, and dynamic environment enhances Vale’s ability to innovate and excel in these critical areas, reflecting the city's status as a leading international business center.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race,

gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation is available throughout our recruitment process for applicants with disabilities.

Pay Grade: G03

Apply by:

#ValeBaseMetals

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Mining

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