Administrative Assistant

Crowe Soberman; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading accounting firm in Toronto is seeking an Administrative Assistant to support the Taxation team. The ideal candidate has excellent communication and organizational skills, with a focus on detail and the ability to thrive in a fast-paced environment. This full-time position offers a competitive compensation package and opportunities to grow within the firm.

Benefits

Competitive compensation package

Accessible work location

Equal opportunities employer

Qualifications

• Proven editing and proof-reading skills.
• Ability to work in a deadline-driven environment.
• Available to work moderate overtime.

Responsibilities

• Provide administrative support to the tax team.
• Maintain client database in CRM (Dynamics 365).
• Prepare and submit forms to the Canada Revenue Agency.

Skills

Communication skills

Organizational skills

Attention to detail

Problem-solving

Interpersonal skills

Education

University Degree or College Diploma

Minimum 2 years administrative experience

Tools

CaseWare/Caseview

Microsoft Office Applications

Job description

Crowe Soberman LLP is more than one of Canada’s premier independent chartered professional accounting firms. We are a group of passionate people, delivering meaningful results to our clients. We are looking for a motivated, self-starter to join our Taxation team. The Administrative Assistant plays an integral role, intuitively anticipating the needs of the team in carrying out the day-to-day operations. The ideal candidate will thrive in a fast-paced environment, work well as part of a team, and have a strong attention to detail.

Principal Duties and Responsibilities:

• Providing administrative support to administrative team and tax team;
• Issuing conflict checks, setting up new clients, and maintaining client database in the CRM (Dynamics 365);
• Creating Caseware files for new clients, roll forwards, drafting engagement letters and enclosure letters;
• Printing and assembling tax packages and processing e-returns;
• Preparing T4, T5, and NIL returns;
• Quality review (accuracy, completeness, appearance) of outgoing correspondence;
• Ensuring complete confidentiality when dealing with sensitive documents and issues;
• Ability to prepare and follow-up with work in progress and full cycle of invoicing;
• Preparing and submitting forms to the Canada Revenue Agency;
• Setting-up, transmitting, and obtaining information from the client portal and filing accordingly;
• Faxing, emailing and scanning documents to clients, etc. (as required);
• Liaising with internal departments in a professional manner;
• Other administrative duties as assigned.

Other Responsibilities:

• Back-up and assisting administrative assistant team with day-to-day support and backlog;
• Back-up maintenance of partner’s tracking sheet;
• Organize and coordinate internal & external meetings, etc.;
• Organize client gift baskets, birthday cards and other client relations initiatives, working with marketing as required;
• Perform mail-merge, work with Word and PowerPoint templates;
• Coordinate travel arrangements;
• Assist with client meeting presentations as required; and

Qualifications:

• Excellent verbal and written communication skills;
• Highly effective organizational skills and detail-oriented;
• Self-motivated with strong prioritizing and follow-up skills;
• Ability to cope in a deadline-driven environment;
• Proven editing and proof-reading skills;
• High energy and enthusiasm;
• Ability to work independently and as part of a team with input from many stakeholders; and
• Available to work moderate overtime.

Education and/or Experience:

• University Degree or College Diploma an asset
• Minimum 2 years administrative experience working with executives
• Must be able to work with numbers
• Ability to understand basic accounting
• Experience working in a professional office environment

Computer Skills:

• Strong knowledge in CaseWare/Caseview
• Microsoft Office Applications - Word, Excel, PowerPoint, SharePoint & Outlook

Key Competencies:

• Highly organized
• Adaptable
• Team player
• Positive attitude and flexible
• Problem-solver
• Strong interpersonal skills
• Strong written and oral communication
• Client service oriented
• Strong ethics and good judgment
• Takes initiative

Located in the heart of mid-town Toronto, we offer a convenient work location that is accessible by public transit for this permanent full time role. We offer a competitive compensation package that is commensurate with your experience. To learn more about our firm, please visit theCareers sectionof our website.

At Crowe Soberman, we take pride in being an equal opportunities employer. Our dedication lies in fostering a workplace that is inclusive and free of barriers, enabling every individual to realize their full potential. We recognize the significance of a diverse workforce in achieving success and encourage everyone to bring their authentic selves to work. We invite qualified candidates to apply and consider making Crowe Soberman your employer of choice– accommodation will be provided in all parts of the hiring process, please advise us in advance. How do we build a culture of belonging?
Learn more here.

We thank all applicants who apply, however, only those selected for an interview will be contacted.