Administrative Assistant

St. Michael's Homes; Toronto; On-site; CAD 54,000 - 57,000; Full time

Job summary

A community-focused organization in Toronto is seeking an Administrative Assistant to provide core administrative support for the management team. Responsibilities include HR and finance-related tasks, maintaining filing systems, and utilizing technology to enhance efficiency. The ideal candidate holds a relevant degree, is resourceful, and enjoys working with diverse populations. This role offers a stable salary between CAD 54,000 and 57,000.

Qualifications

• Demonstrated ability to work with diverse populations.
• Ability to meet deadlines.
• Web-development and social media skills are assets.

Responsibilities

• Carry out core administrative duties for HR, finances, and related functions.
• Organize and maintain electronic and paper filing systems.
• Process invoices, receivables, and visa reconciliation.

Skills

Team player

Resourceful

Outgoing and inclusive

Education

Post-Secondary Degree or Diploma in a related field

Tools

Word

Excel

Outlook

Sharepoint

Job description

Job Description

Job Description

Salary : 54,000-57,000

Summary

Reporting to the Director of Operations and Administration, the Administrative Assistant is responsible for carrying out core administrative duties and providing quality administrative services for the Executive Director, Director of Operations and Administration and the Manager of Administration. Technically and logistically proficient, the position supports administrative processes.

Job Duties

• Carries out core administrative duties for human resources, finances and related functions.
• Organizes and maintains effective electronic and paper filing systems; archiving as needed.
• Responsible for a range of finance-related administrative tasks, including processing of invoices, receivables and visa reconciliation.
• Helps set up and track training for staff utilizing HRdownloads.
• Support the management team in implementing communications infrastructure such as the organization website and social media.
• Utilizes Outlook and other time saving technology tools to enhance efficiency.
• Assists with the onboarding and offboarding of students and volunteers.
• Maintains confidentiality on all sensitive information using appropriate electronic applications and protocols.
• Assists in the scheduling, organization and implementation of group meetings (i.e. the EDs calendar, management meetings, staff meetings, annual bbq, board and committee meetings).
• Supports the Manager of Administration in the organization and maintenance of the HR files, including on Bamboo HR.
• Supports in other administrative tasks as required.

Requirements

Post-Secondary Degree or Diploma in a related field

Demonstrated abilities to work as a team player

Demonstrated ability and interest in working with and for diverse populations

Ability to meet deadlines

Fully literate in Word, Excel, Outlook and Sharepoint.

Web-development and social media skills an asset

Outgoing, inclusive and welcoming in nature

Resourceful, motivated and energetic