Administrative Assistant

Procom; Toronto; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

A leading staffing firm is seeking an Administrative Assistant in Toronto, Ontario. This hybrid role includes managing schedules and supporting the TIS Executive Management Team. Candidates should have minimum 5 years’ experience, strong communication skills, and proficiency in Microsoft Office. Immediate start is available, with a 12-month assignment length.

Qualifications

• Minimum of 5 years’ experience in the administrative field supporting executive-level leaders.
• Proficient with Microsoft Office Suite and general computer use.
• Ability to handle confidential material with discretion.

Responsibilities

• Provide administrative support for 2-3 TIS Executive Management Team members.
• Manage calendar to ensure maximum time efficiency.
• Coordinate and arrange complicated meetings and functions.

Skills

Strong interpersonal and communication skills

Exceptional organization and planning skills

Excellent time management skills

Self-starter with a sense of urgency

Education

Relevant education

Tools

Microsoft Office Suite

SharePoint

Job description

Administrative Assistant :

On behalf of our client, Procom is searching for an Administrative Assistant for a classic role.

Administrative Assistant - Job Description :

The Administrative Assistant will provide comprehensive administrative support to the TIS Executive Management Team. This role involves managing schedules, coordinating meetings, and handling a variety of administrative tasks to ensure efficiency and organization.

Administrative Assistant - Responsibilities :

• Independently provide administrative support for 2-3 TIS Executive Management Team members (VPs and up to SVP)
• Handle a wide range of administrative duties, tasks, and requests
• Manage calendar to ensure maximum time efficiency
• Coordinate and arrange complicated meetings, conferences, and functions
• Produce and assist with various documents / presentations using PowerPoint, Word, and Excel
• Participate in leadership meetings and capture meeting notes, action items, and key decisions
• Coordinate travel arrangements and respond to schedule changes
• Submit and track requests for team activities such as onboarding and office moves
• Manage time entry and vacation schedules

Administrative Assistant - Mandatory Skills :

Relevant education and a minimum of 5 years’ experience in the administrative field supporting executive-level leaders

Proficient with the Microsoft Office Suite, SharePoint, Internet navigation, email, and general computer use

Strong interpersonal and communication skills

Exceptional organization and planning skills

Self-starter with a demonstrated sense of urgency

Excellent time management skills and ability to prioritize competing demands

Ability to handle confidential material with discretion

Administrative Assistant – Nice-to-Have Skills :

Previous experience supporting C-suite level executives or equivalent

Previous experience in an IT department, Oil & Gas organization, or with Enbridge

Administrative Assistant – Assignment Length :

12 months

Administrative Assistant - Start Date :

ASAP

Administrative Assistant - Assignment Location :

Toronto, Ontario, Canada. This position is hybrid with 3 days onsite.