Administrative Assistant

Timmins Economic Development Corporation; Timmins; Hybrid; CAD 38,000 - 48,000; Full time

Job summary

The Ontario Native Women’s Association (ONWA) is hiring an Administrative Assistant to support services for Indigenous families. This role includes administrative management, community liaison, and logistical support with a focus on positive change and resource accessibility. As part of a dedicated team, you'll help enhance the effectiveness of community services while enjoying a comprehensive rewards package.

Benefits

Generous paid vacation time

Comprehensive benefits program

Defined benefit pension plan

Flexible scheduling

Remote/hybrid work options

Qualifications

• 2 years' experience in an Indigenous community setting with administrative skills.
• Excellent relationship building with local agencies.
• Ability to track and report statistical information.

Responsibilities

• Support manager and department with organized administrative tasks.
• Seek out services and resources for Indigenous families.
• Provide logistical support to department operations.

Skills

Relationship Building

Organizational Skills

Communication Skills

Problem Solving

Education

Grade 12 or Office Certification – Business Certificate

Tools

MS Office Software

Job description

Make a difference in the lives of Indigenous peoples by supporting and advocating for positive change. ONWA prides itself on providing all employees with a total rewards package that is generous and supports our workforce and their family members :

• Generous paid vacation time
• Paid time off at Christmas above paid vacation time
• Additional paid stat and civic holidays
• Comprehensive benefits program including health, paramedical, dental, vision, and EAP. All premiums are covered by the employer.
• Healthcare Spending Account and Lifestyle Spending Account
• Participate in CAAT defined benefit pension plan and retire with secure lifetime retirement income
• Paid cultural / personal wellness days
• Flexible scheduling to support work-life balance
• Possible reimbursement on a portion of cell phone and internet expenses
• Remote / hybrid work offered for various positions

VISION :

At the Ontario Native Women’s Association (ONWA), we celebrate and honor the safety and healing of Indigenous Women and Girls as they take up their leadership roles in the family, community, provincially, nationally, and internationally for generations to come.

SCOPE :

The Administrative Assistant will support their manager and the department in which they reside. This role will actively seek out services and resources available to Indigenous families within the service area. Reporting to their Manager or designate, the Administrative Assistant will perform general office management duties, providing organized and proactive administrative, operational, technical, and logistical support to the department.

QUALIFICATIONS :

• Grade 12 or Office Certification – Business Certificate and 2 years’ experience in an Indigenous community setting, combined with strong administrative skills and experience.
• Excellent relationship building skills with the ability to maintain positive relationships with local service agencies.
• Experience in tracking and reporting statistical information.
• Knowledge, awareness, and connection to community resources, services and organizations within the community(s).
• Ability to network with other community agencies / services / organizations.
• Demonstrated experience providing services to Indigenous families and communities.
• Must be dependable, able to follow instructions, respond to management direction, and be able to improve performance through management feedback.
• Capacity to solve problems and understand different perspectives.
• Ability to plan, organize, and manage time effectively.
• Highly motivated with the ability to work with minimal supervision, independently or as part of a team.
• Excellent organizational and communication skills and an ability to follow through on assigned duties independently with strict deadlines.
• Knowledge of Not-For Profit Organizations.
• Proficient working knowledge of MS Office Software, internet, and general office equipment, as well as internal database and software systems etc.
• Ability to travel.
• Reliable vehicle, appropriate (minimum $2M) vehicle insurance coverage and valid Ontario “G” class driver’s license.
• Current, valid vulnerable sector criminal records check. Valid 1st Aid / CPR.
• A cellular phone and internet access is required within this position.
• Must be willing and able to work a flexible working from home arrangement if required. This may include a combination of virtual remote work in your home and in office arrangements. This will be based on operational needs and will be determined by ONWA.
• Ability to speak an Indigenous Language is considered an asset.
• ONWA is committed to implementing measures to protect its community members, staff, and other stakeholders from COVID-19. As a result, ONWA has implemented a mandatory vaccination policy. Exemptions will be made for those with a valid medical exemption; proof of the exemption will be required.

Please know, this is a new role of which we are hiring for.

The full salary range for this role is $38,600 - $47,124.80. ONWA conducts annual performance reviews, and employees may be eligible for salary adjustments based on performance outcomes and available funding.

We welcome applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

If you would like to learn more about the job, please send us an email at [emailprotected] .

289 5th Ave 289 5th Ave, Timmins, ON P4N 5L2, Canada

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