Administrative Assistant

RPMGlobal; Sydney; On-site; CAD 40,000 - 52,000; Full time

Job summary

Doane Grant Thornton is seeking an organized and detail-oriented administrative assistant to support client service teams. The role involves reception, billing support, document preparation, and coordinating meetings using firm templates.

You will work onsite five days a week, handling financial statement formatting, e-filing, and general office duties while staying current with firm software and processes.

Qualifications

• Strong MS Suite/Office skills and data entry accuracy.
• Excellent written and verbal communication abilities.
• Good organizational and time management skills.
• Exceptional client service mindset and attention to detail.
• Proactive, independent worker with initiative and reliability.
• Familiarity with Taxprep, CaseWare or Keystone is a plus.

Responsibilities

• Support client service colleagues to produce high quality client deliverables.
• Answer and manage reception duties including opening/closing.
• Handle phone system professionally and route calls to the right unit.
• Greet guests and manage office flow, supplies, and mail/courier.
• Manage boardroom bookings and catering for meetings and events.
• Assist in preparing meeting materials and reports using firm templates.
• Format financial statements per Firm standards and proofread content.
• E-file as required and stay current with Doane GT software.
• Provide billing support and assist with expense reports for partners.
• Set up new clients in Dynamics 365 and maintain client relationships.
• Perform general administrative duties (filing, scanning, photocopying, faxing).

Skills

MS Office

Data entry

Proofreading

Communication

Organization

Client service

Attention to detail

Tools

Taxprep

CaseWare

Keystone

Job description

Who we are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. We’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. We’re building a thriving organization that’s purpose driven and remember what your favourite milkshake flavour is.

Responsibilities

• Working independently and within a team environment to support our client service colleagues to produce high quality client deliverables
• Ensuring Reception is opened/closed appropriately
• Answering the software-based telephone in a professional manner, and transferring the caller to the appropriate business unit or colleague
• Greeting and welcoming each guest in a friendly and inviting manner
• Ordering office supplies
• Receiving and securing cheques, debit/credit card payments
• Maintaining proper office appearance and cleanliness
• Managing boardroom bookings and catering requirements including set-up, and clean-up for meetings and office events
• Aiding with the preparation of meeting materials (i.e. presentations, handouts etc)
• Managing mail and courier requirements for delivery and pickup
• Assemble T1 personal tax returns as well as other Canada Revenue forms including T2s, T3s, T4s and T5s
• Format financial statements in compliance with Firm standards
• Preparation of letters and reports using firm templates in compliance with Firm standards
• Proof-read, review for quality, and verify content before finalizing any client deliverables
• E-filing as required
• Participate in training and stay current with Doane GT software
• Provide billing support using various Doane Grant Thornton systems
• Assist in the preparation and submission of expense reports for the partners
• Using Microsoft D365 application software to set up new clients as well as track, maintain and report on client relationships
• General administrative duties including, but not limited to filing, photocopying, scanning, and faxing

About Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Qualifications

• Strong MS Suite Skills
• 2 years of administrative experience
• Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
• Excellent written and verbal communication skills
• Good organizational and time management skills
• Exceptional client service mindset
• Computer savvy – ability to learn and troubleshoot various computer programs
• Knowledge of Taxprep, CaseWare and or Keystone and past experience in financial statement preparation an asset
• Ability to work effectively under pressure
• Takes initiative, takes direction and works well independently
• Keen attention to detail, efficient and accurate

This role is onsite, in-office five days each week.

Are you ready to Discover Your Purple?