administrative assistant

Insure Life Financial Group Inc.; Surrey; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dynamic Administrative Coordinator to join their team. This role involves arranging and coordinating seminars and conferences, managing the flow of information within the team, and ensuring efficient office procedures. The ideal candidate will possess strong organizational and communication skills, along with the ability to manage multiple tasks effectively. If you are looking for an opportunity to contribute to a collaborative environment and make a significant impact, this position is perfect for you!

Qualifications

• Strong organizational and communication skills are essential.
• Ability to manage time effectively and prioritize tasks.

Responsibilities

• Coordinate seminars and conferences, managing all logistics.
• Handle office procedures, including scheduling and correspondence.
• Maintain filing systems and manage office supplies inventory.

Skills

Organizational Skills

Communication Skills

Time Management

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

Work Environment

On site - Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents