Administrative Assistant

White Spot; Surrey; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in the education sector is seeking an Administrative Assistant to support the Faculty of Arts. The successful candidate will be responsible for providing comprehensive administrative support, managing tasks efficiently, and maintaining effective communication. Ideal candidates will have a Bachelor's degree and substantial experience in administrative roles with strong organizational skills.

Qualifications

• Completion of a Bachelor's Degree and 3 years of related administrative support experience.
• Understanding of academic faculties in a university is an asset.
• Proven ability to work independently and as a team member.

Responsibilities

• Provide administrative support for the Office of the Dean and designated departments.
• Manage multiple demands within a complex organization.
• Compose standard forms of business communications.

Skills

Organizational Skills

Communication Skills

Problem Solving

Attention to Detail

Quantitative Reasoning

Education

Bachelor's Degree

Tools

MS Word

MS Excel

MS Access

Outlook

Job description

We are currently seeking a Administrative Assistant to join our Faculty of Arts team.

Job Overview

Reporting to the Administrative Coordinator, this position is responsible for providing administrative support for the Office of the Dean and designated department(s) within the Faculty of Arts.

Education and Experience

• Completion of a Bachelor's Degree from an accredited post-secondary institution and a minimum of three years of recent-related administrative support experience with advancing levels of responsibility.

Knowledge, Skills & Abilities

• Understanding the nature of the work of academic faculties in a university is an asset.
• Typing speed 50 wpm.
• Experience managing multiple demands within a large and complex organization. Superior organizational skills in coordinating projects and meeting multiple overlapping deadlines.
• Proven ability to successfully recognize, analyze and resolve problems.
• Proven ability to prioritize work and manage time effectively in an administrative environment with multiple demands and frequent interruptions.
• Working knowledge of the English Language. Proven excellence in communication skills, both oral and written, exhibiting a high level of tact, professionalism and diplomacy.
• Thorough knowledge and proven ability to accurately compose standard forms of business communications such as memoranda, meeting minutes and agendas, business letters, emails, etc.
• Superior accuracy and attention to detail, particularly in editing documents.
• Proven ability to comprehend, communicate and comply with established policies, practices and procedures.
• Proven ability in quantitative reasoning.
• Experience reviewing documents for accuracy, tracking expenditures, and applying policy and procedure.
• Working knowledge of routine office practices and procedures, including standard filing systems, clerical control systems, record-keeping, etc.
• Proven ability to address confidential matters and materials with tact and discretion.
• Proven ability to take direction and complete assigned tasks on time.
• Proven ability to work independently under minimal supervision.
• Proven excellence in interpersonal skills, with the ability to patiently and effectively deal with a diverse range of people in a pleasant and professional manner.
• Proven ability to work as a constructive and cooperative team member.
• Ability to adapt quickly to new technologies and rapidly changing work environment.
• Intermediate knowledge of integrated administrative technologies including MS Word, MS Excel, MS Access, Outlook software, electronic calendars, and internet. Familiarity with Banner information system is an asset.

Please click here for a more detailed job description

As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.

Salary Information

Salary and wage increments are in accordance with the Collective Agreement.