administrative assistant

Flat Architecture Inc.; Surrey; On-site; CAD 40,000 - 55,000; Full time

Job summary

A local architectural firm in Surrey is seeking an Office Administrator. You will establish office procedures, schedule appointments, handle communication, and maintain records. The ideal candidate has a secondary school graduation certificate and experience in office settings. Knowledge of MS Office tools is essential. This is a permanent position requiring 30 to 40 hours per week, offering a flexible work environment.

Responsibilities

• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay calls and messages.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.

Skills

Attention to detail

Excellent oral communication

Ability to multitask

Organized

Flexibility

Reliability

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Word

MS Office

Job description

Education : Secondary (high) school graduation certificate

Experience : 7 months to less than 1 year

Tasks

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• MS Excel
• MS Word
• MS Office

Area of specialization

• Correspondence
• Reports and records
• Invoices

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Flexibility
• Organized
• Reliability
• Work Term : Permanent
• Work Language : English
• Hours : 30 to 40 hours per week