administrative assistant

Elite M&D Homes Ltd; Surrey; On-site; CAD 45,000 - 55,000; Full time

Job summary

A local construction company in Metro Vancouver is seeking an Administrative Coordinator to manage office activities and support daily operations. The ideal candidate has strong organizational skills, experience in supervisory roles, and proficiency in Microsoft Office tools. The position offers a permanent contract with a full-time schedule of 40 hours per week.

Qualifications

• 1 year to less than 2 years of experience.
• Ability to train other workers and supervise teams.
• Experience in coordinating seminars and conferences.

Responsibilities

• Coordinate and arrange seminars and conferences.
• Supervise and train other workers.
• Schedule appointments and respond to inquiries.

Skills

Attention to detail

Supervision

Organization

Education

Secondary (high) school graduation certificate

Tools

Google Docs

MS Office

MS Excel

Job description

Education : Secondary (high) school graduation certificate

Experience : 1 year to less than 2 years

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Open and distribute mail and other materials
• Supervise other workers
• Establish and implement policies and procedures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Assign, co-ordinate and review projects and programs
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Access
• MS Office

Area of specialization

• Reports and records
• Statistics
• Invoices
• Charts, tables, graphs and diagrams

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail
• Repetitive tasks
• Work Term : Permanent
• Work Language : English
• Hours : 40 hours per week