Administrative Assistant

Kwantlen Polytechnic University; Surrey; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

Kwantlen Polytechnic University seeks an Administrative Assistant to support the Faculty of Arts. This temporary full-time role involves organizing administrative tasks, providing support for the Office of the Dean, and offering an opportunity to thrive in a diverse work culture. If you have a Bachelor’s degree and possess strong organizational and communication skills, we invite you to apply.

Benefits

Extended health benefits

Dental benefits

Generous vacation package

Defined pension plan

Tuition waiver

Qualifications

• Completion of a Bachelor’s Degree from an accredited post-secondary institution.
• Minimum of three years of recent-related administrative support experience.
• Understanding the work of academic faculties is an asset.

Responsibilities

• Providing administrative support for the Office of the Dean.
• Managing multiple demands within a large organization.
• Composing business communications and maintaining records.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Communication skills

Problem solving

Education

Bachelor’s Degree

Tools

MS Word

MS Excel

MS Access

Outlook software

Job description

Kwantlen Polytechnic University

Administrative Assistant

Kwantlen Polytechnic University (KPU) is more than just a place to learn; it's a university powered by the people who live and work here—students, staff, and faculty alike. As one of BC’s Top Employers, we strive to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning. Join us today and transform your future!

Competition ID:
4164

Internal Closing Date:
July 18, 2025

External Closing Date:
July 18, 2025

# of Openings:
1

*Salary Information:
9 - BCGEU Pay Grid - $30.34 to $33.88 per hour

Employment Type:
Temporary Full Time

Workplace Type:
Hybrid

Travel Frequency:
Occasional travel between campuses is required.

Employee Group:
Staff (BC General Employees Union)

Days of Work (BCGEU):
Monday, Tuesday, Wednesday, Thursday, Friday

Hours of Work (BCGEU):
8:30am - 4:30pm

Hours per Week (BCGEU):
35

Department/Faculty
Faculty of Arts

Location
Surrey, BC

Employment Duration
Approximately 12 months

We are currently seeking a Administrative Assistant to join our Faculty of Arts team.

Job Overview
Reporting to the Administrative Coordinator, this position is responsible for providing administrative support for the Office of the Dean and designated department(s) within the Faculty of Arts.

Education and Experience

• Completion of a Bachelor’s Degree from an accredited post-secondary institution and a minimum of three years of recent-related administrative support experience with advancing levels of responsibility.

Knowledge, Skills & Abilities

• Understanding the nature of the work of academic faculties in a university is an asset.
• Typing speed 50 wpm.
• Experience managing multiple demands within a large and complex organization. Superior organizational skills in coordinating projects and meeting multiple overlapping deadlines.
• Proven ability to successfully recognize, analyze and resolve problems.
• Proven ability to prioritize work and manage time effectively in an administrative environment with multiple demands and frequent interruptions.
• Working knowledge of the English Language. Proven excellence in communication skills, both oral and written, exhibiting a high level of tact, professionalism and diplomacy.
• Thorough knowledge and proven ability to accurately compose standard forms of business communications such as memoranda, meeting minutes and agendas, business letters, emails, etc.
• Superior accuracy and attention to detail, particularly in editing documents.
• Proven ability to comprehend, communicate and comply with established policies, practices and procedures.
• Proven ability in quantitative reasoning.
• Experience reviewing documents for accuracy, tracking expenditures, and applying policy and procedure.
• Working knowledge of routine office practices and procedures, including standard filing systems, clerical control systems, record-keeping, etc.
• Proven ability to address confidential matters and materials with tact and discretion.
• Proven ability to take direction and complete assigned tasks on time.
• Proven ability to work independently under minimal supervision.
• Proven excellence in interpersonal skills, with the ability to patiently and effectively deal with a diverse range of people in a pleasant and professional manner.
• Proven ability to work as a constructive and cooperative team member.
• Ability to adapt quickly to new technologies and rapidly changing work environment.
• Intermediate knowledge of integrated administrative technologies including MS Word, MS Excel, MS Access, Outlook software, electronic calendars, and internet. Familiarity with Banner information system is an asset.

Please clickherefor a more detailed job description

As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.

Salary Information
Salary and wage increments are in accordance with the Collective Agreement.

Total Rewards
As a part of our total rewards offerings, KPU also offers extended health and dental benefits, healthcare spending account, generous vacation package, defined pension plan, parenthood top-up, sick leave, long-term disability, life insurance, professional development days, tuition waiver, inhouse training & development, inter-campus transportation, and more!

Note:Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time.

Visithttps://www.kpu.ca/hrfor more information on KPU’s workplace, culture and total rewards.

Note to Applicants
Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.

If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us [e-mail].

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.

We thank all applicants for their interest in employment with KPU. Only candidates who are legally eligible to work in Canada will be considered; only those selected for an interview will be contacted.

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