administrative assistant

A & I Enterprises Ltd.; Surrey; On-site; CAD 45,000 - 55,000; Full time

Job summary

A consulting firm in Surrey is seeking an Administrative Coordinator to manage seminars and organize office operations. The ideal candidate will have a college diploma and 1-2 years of experience in a similar role. They will handle scheduling, record meeting minutes, and compile necessary data, contributing to an efficient office environment.

Qualifications

• Ability to manage multiple tasks effectively.
• Flexibility in handling various administrative duties.
• Strong organizational skills for maintaining office systems.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Record and prepare minutes of meetings.
• Establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay calls and messages.
• Compile data and maintain inventory.

Skills

Multitasking

Flexibility

Organization

Team player

Client focus

Reliability

Education

College or CEGEP certificate or diploma, 1-2 years program

Job description

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Client focus
• Reliability

Experience

• 1 year to less than 2 years
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 40 hours per week