administrative assistant

Fast Frost Heating And Air Conditioning Ltd.; Surrey; On-site; CAD 35,000 - 45,000; Full time

Job summary

A leading heating and cooling company is seeking an Administrative Assistant to manage office procedures and provide support. Responsibilities include scheduling appointments, handling communications, and maintaining filing systems. The ideal candidate has a secondary school diploma, strong multitasking abilities, and proficiency in MS Office tools. This role offers a permanent position with 30 to 40 hours of work per week.

Qualifications

• Ability to handle repetitive tasks efficiently.
• Strong organizational skills and ability to multitask.
• Excellent communication skills both verbal and written.

Responsibilities

• Establish office procedures and routines.
• Schedule and confirm appointments.
• Greet clients and direct them to appropriate contacts.

Skills

Multitasking

Oral communication

Attention to detail

Organizational skills

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Word

MS Office

Job description

Education : Secondary (high) school graduation certificate

Experience : 7 months to less than 1 year

Tasks

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• MS Excel
• MS Word
• MS Office

Technical terminology

• Business

Area of specialization

• Correspondence
• Reports and records
• Invoices

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Flexibility
• Organized
• Work Term : Permanent
• Work Language : English
• Hours : 30 to 40 hours per week