administrative assistant

Allrise Immigration and Visa Consultancy Ltd.; Surrey; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading consultancy firm is seeking an administrative professional to establish office policies, train staff, and oversee daily operations. The position requires secondary school graduation and relevant experience, offering a fast-paced work environment focused on client service and multitasking.

Qualifications

• Experience of 7 months to less than 1 year in a similar role.
• Ability to implement policies and procedures in a consulting environment.
• Proficiency in Microsoft Office tools.

Responsibilities

• Establish and implement office policies and procedures.
• Train other workers and manage appointment scheduling.
• Provide customer service and manage inventory.

Skills

Client focus

Time management

Ability to multitask

Flexibility

Organized

Team player

Accurate

Reliability

Education

Secondary (high) school graduation certificate

Tools

MS Office

Job description

• Secondary (high) school graduation certificate

Work setting

• Consulting firm

Tasks

• Establish and implement policies and procedures
• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• MS Office

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management

Experience

• 7 months to less than 1 year

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