Administrative Assistant

Emterra Group; Smiths Falls; On-site; CAD 40,000 - 70,000; Full time

Job summary

Join a dynamic and safety-focused company recognized as one of Canada’s Greenest Employers. This role offers an exciting opportunity to support logistics and customer service functions, ensuring efficient operations in waste diversion and recycling. You will engage in a variety of tasks, from preparing documentation to analyzing data, all while working in a collaborative environment that values your contributions. With competitive wages, health benefits, and ongoing training opportunities, this position is perfect for someone eager to grow their career while making a positive impact on the environment.

Benefits

Health Benefits

Training and Development Opportunities

Tuition Assistance Program

Paid Vacation

Employee Discount Programs

Qualifications

• Strong organizational and time management skills required.
• Proficiency in MS Office and excellent communication skills needed.

Responsibilities

• Assist logistics team and handle customer service calls.
• Prepare documentation for shipments and reports for various departments.
• Coordinate with vendors and manage invoicing inquiries.

Skills

Organizational Skills

Time Management

Communication Skills

Problem Solving

Research Skills

Interpersonal Skills

Detail Orientation

Tools

MS Office

Excel

Outlook

Job description

Who We Are

Emterra Group is adynamic, growth-oriented, and safety-focused group of companies. Our organization have been deemed to be an “essential service” by providing collection and processing for recycling, organics, and waste that keep our communities clean and safe. With customer service and safety as our focus, we are looking for an energetic and driven employee to support our growing company and play a crucial role in waste diversion and the circular economy. Emterra is proud to be recognized as one of Canada’s Greenest Employers, a certified diverse supplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC) and the Canadian Women Business Enterprise National Council (WBE).

Job Duties:

• Assistant and support the functions of logistics team
  
• Receive and make customer service calls
• Prepare documentation for shipments
• Prepare and make reports for accounting, operations and administration
• Match purchase orders confirming prices and quantity to vendors invoices
• Verify receipt of material/services and confirmation of receipt of material/services
• Confirm accuracy of employee reimbursement expenses before processing
• Coordinate with vendors regarding invoicing , payment inquiries and discrepancies
• Respond to vendor inquiries in a timely and professional manner
• Collect, track, and analyze data information/data using Excel and other programs
• Conduct online research
• Review documents
• Apply appropriate discretion and due diligence to ensure accuracy when preparing and promptly completing all required documentation (i.e. reports, presentations, correspondence/communications, tables, charts, files, etc. video conferencing etc.)
• Proficient ability to compose confidential letters, memorandums, correspondence and written proposals
• Purchasing and maintaining inventory of corporate promotional products (pens, toques etc.)
• Ordering of printed materials (business cards, forms, stationary, decals etc.)
• Take part in other administrative duties and special projects as required

Requirements:

• Strong organizational and time management skills to function in a deadline driven environment
• Proficiency in using MS Office (Word, Excel) & Outlook
• Strong communication and interpersonal skills, and the ability to work well with employees at various levels of the organization
• Resourcefulness, sound judgment and excellentproblem solving skills
• Ability to foresee and plan for upcoming issues on behalf of the senior management team by being proactive
• Ability to multi-task, prioritize and manage own workflow
• A "roll up the sleeves" attitude and highly detail oriented work style
• Superior communication, writing, editing and research skills
• Flexibility to adjust to changing work priorities of the senior management team and a fast-paced environment

Reasons to Apply, Stay and Grow with Emterra Group:

• Competitive wage plus health benefits
• Ongoing support and resources to ensure your personal professional success
• Training and Development opportunities supplemented with a Tuition Assistance Program
• Paid vacation and time off
• Employee discount programs

Are you ready to jumpstart your career by joining one of Canada’s Greenest Employers and become part of the environmental solution? If so, apply now! We appreciate all applicants who apply however only those who are qualified, will be contacted.

Emterra Group is committed to maintaining an equitable, fair, and diverse environment. Any applicants who have a disability or require reasonable accommodation may speak directly with our Human Resources Department. Reasonable accommodations will be assessed on a case-by-case basis.All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.