Administrative Assistant

SITE Resource Group; Sherwood Park; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in the construction industry is seeking a highly organized Administrative Assistant. This pivotal role involves managing office operations, supporting the Estimating team, and ensuring effective communication across departments. The ideal candidate will possess strong organizational skills and have experience in an office administration role. With benefits such as 100% employer-paid coverage and a lifestyle spending account, this position offers robust support for professional development and well-being.

Benefits

100% Employer Paid Benefits

Matching RRSP at 4%

Lifestyle Spending Account

Childcare Subsidy Program

Professional Membership & Tuition Reimbursement

Sponsored company events

Discount on gym membership

Employee Assistance Program

Qualifications

• 3 years of experience in an executive assistant or office administration role.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills.

Responsibilities

• Manage reception duties and daily office operations.
• Schedule and coordinate meetings, travel arrangements, and prepare expense reports.
• Assist in compliance with health, safety, and company policies.

Skills

Organizational skills

Communication

Problem-solving

Time management

Education

Office Administration certificate

Business Administration degree/diploma

Tools

MS Office Suite

Job description

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Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant. This role is essential to ensuring the smooth and efficient operation of our office, while also providing support to the Estimating team. The ideal candidate will be able to manage multiple priorities and have strong interpersonal skills in interacting with all levels of the organization.

Key Highlights

• 100% Employer Paid Benefits
• Matching RRSP at 4%
• Lifestyle Spending Account
• Childcare Subsidy Program
• Professional Membership & Tuition Reimbursement
• Sponsored company events (i.e. family BBQ)
• Exciting Employee Perks including discount on gym membership and home/vehicle insurance
• Employee Assistance Program
  
  

Responsibilities

• Manage reception duties and daily office operations.
• Schedule and coordinate meetings, travel arrangements and prepare expense reports for senior executives.
• Prepare agendas, take meeting minutes, and track action items to ensure follow-up.
• Handle basic bookkeeping duties such as accounts payable and receivable and the reconciliation of accounts.
• Provide support on administration of PO’s, CRM, expense forms.
• Coordinate corporate events and organize promotional merchandise and maintain inventory.
• Oversee the maintenance of office facilities and equipment and maintain inventory of office supplies.
• Provide support to the safety team with the procurement of safety supplies, documents, etc.
• Assist in ensuring compliance with health, safety, and company policies, maintaining up-to-date records for internal audits.
• Support all aspects of the business and maintain the highest level of confidentiality.
• Other duties as assigned
  
  

Requirements

• Office Administration certificate or Business Administration degree/diploma preferred.
• Minimum of 3 years of experience in an executive assistant or office administration role, preferably in the construction industry.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time management skills with the ability to prioritize changing priorities.
• Strong verbal and written communication skills.
• Ability to work independently and in a team environment.
• Excellent problem-solving skills and attention to detail.
• Able to successfully meet pre-employment conditions including A&D test, Criminal Record Clearance and Credit Check.
  
  

Company Overview

SITE Resource Group Limited Partnership (“SRG”) excels in providing comprehensive solutions from initial conception to project completion, adeptly handling the construction, maintenance, and reclamation of assets across a broad spectrum of industries. Our expertise spans four primary service lines: Infrastructure & Maintenance, Environmental & Civil, Piling & Foundations, and Vegetation Management. Operating extensively in Canada and Puerto Rico, we serve a variety of sectors, including oil and gas, SAGD, mining, renewable energy (wind and solar), upstream and downstream facilities, pipeline projects, power transmission and distribution, and municipal, federal, and provincial initiatives, as well as agriculture and private ventures.

With over 1,000 pieces of equipment and a dedicated team of professionals, SRG is well-equipped to execute projects of all sizes, across all sectors. More than just service providers, we are committed to creating significant and sustainable impacts in the communities we serve by investing in local talent and forming lasting partnerships.

At SRG, our operations are guided by our core values:

“PEOPLE FIRST, ALWAYS”

“WE STAND TOGETHER”

“WE LISTEN”

“WE LEAD”

These principles drive our mission to build a sustainable energy future, ensuring that both our projects and our practices have a lasting positive impact.

• At SRG we are committed to diversity and inclusion and encourage all qualified individuals to apply, regardless of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, or any other characteristic protected by law.