Administrative Assistant

Interlake-Eastern Regional Health Authority; Selkirk; On-site; CAD 9,000 - 13,000; Part time

Job summary

The Administrative Assistant at the Interlake-Eastern Regional Health Authority serves the Community Health Office in Selkirk, providing clerical and reception support under the Primary Care department.

Reporting to the Regional Coordinator, you will perform data entry, coordinate communications, and maintain documentation while upholding the organization’s mission and values. This is a part-time 0.20 FTE weekend position with a focus on accuracy and confidentiality.

Qualifications

• Completion of Grade 12 or equivalent.
• Completion of an Administrative Assistant/Secretarial course from a recognized accredited institution is preferred.
• Proficiency in computer applications, in particular Microsoft Office and Excel.
• Data Entry (accuracy of reporting is of prime importance).
• Two to three years of related experience is required.
• Ability to operate standard dictating and office equipment.
• Excellent oral and written communication skills.
• Demonstrated organizational skills.
• Ability to operate required equipment.
• Ability to maintain positive working relationships in a team based environment.
• Demonstrated ability to display professional conduct at all times when dealing with fellow staff members, public, board members, etc.
• Ability to prioritize and meet deadlines.
• Demonstrated attentiveness to detail to ensure high level of accuracy.
• Ability to maintain confidentiality with access to sensitive information.

Responsibilities

• Under the direction of the Regional Coordinator, Primary Care, the Administrative Assistant provides administrative/clerical/reception support for day-to-day operations of the Community Health Office.
• The role supports the Mission, Vision and Values of the Interlake-Eastern Regional Health Authority.
• Maintains accurate records, coordinates communications and assists with scheduling and file management.

Skills

Data Entry

Microsoft Office

Excel

Oral and Written Communication

Organizational Skills

Attention to Detail

Teamwork

Confidentiality

Time Management

Multitasking

Education

Grade 12 or equivalent

Administrative Assistant/Secretarial course

Tools

Office Equipment

Job description

Requisition ID: 414160

Position Number: ADMINSEC2QC_05

City: Selkirk

Employer: Interlake-Eastern Regional Health Authority

Site: Interlake-Eastern Regional Health Authority - Selkirk Quick Care Clinic

Department / Unit: Primary Care

Job Stream: Non-Clinical

Union: MGEU

Anticipated Start Date - End Date: 11/07/2026 - 03/14/2028

FTE: 0.20

Anticipated Shift: Weekends

Salary: As per collective agreement

Maternity LOA - subject to a minimum notice of 2 weeks or 1 pay period, whichever is longer

The Interlake-Eastern Regional Health Authority delivers health-care services on First Nation Treaty Territories 1, 2, 3 and 5 and on the homeland of the Métis Nation. We respect that First Nations treaties were made on these territories, acknowledge harms and mistakes, and we dedicate ourselves to collaborate in partnership with First Nations, Inuit and Métis peoples in the spirit of reconciliation.

Position Summary

Under the direction of the Regional Coordinator, Primary Care, the Administrative Assistant is responsible for providing administrative/clerical/reception support for the day-to-day operations of the Community Health Office. The position of Administrative Assistant functions in a manner consistent with, and supports the Mission, Vision and Values of the Interlake-Eastern Regional Health Authority.

Qualifications

• Completion of Grade 12 or equivalent.
• Completion of an Administrative Assistant/Secretarial course from a recognized accredited institution is preferred.
• Proficiency in computer applications, in particular Microsoft Office and Excel.
• Data Entry (accuracy of reporting is of prime importance).
• Two to three years of related experience is required.
• Ability to operate standard dictating and office equipment.
• Excellent oral and written communication skills.
• Demonstrated organizational skills.
• Ability to operate required equipment.
• Ability to maintain positive working relationships in a team based environment.
• Demonstrated ability to display professional conduct at all times when dealing with fellow staff members, public, board members, etc.
• Ability to prioritize and meet deadlines.
• Demonstrated attentiveness to detail to ensure high level of accuracy.
• Ability to maintain confidentiality with access to sensitive information.
• Completes and maintains a satisfactory pre-employment security check.
• Satisfactory employment record.

As a condition of employment, all successful applicants will be required to provide a satisfactory criminal record check (with vulnerable sector screening), adult abuse and child abuse registry checks prior to commencing employment.

The Interlake-Eastern Regional Health Authority is committed to increasing the representation of Indigenous people at all levels within our workforce. We encourage successful Indigenous individuals to self-declare by completing a voluntary self-declaration as part of the application process.

Given the cultural diversity of our region, the ability to communicate in more than one language would be considered an asset. Proficiency of both official languages is essential for target and designated bilingual positions.

The Interlake-Eastern Regional Health Authority values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. Accessibility accommodations are available on request for candidates taking part in all aspects of the selection.