Administrative Assistant

Company Description

RESPEC seeks an experienced and reliable part-time administrative assistant to join our team in Saskatoon, SK.

Big challenges need bold thinkers.
If you’re someone who sees problems as opportunities, you’ll thrive here. RESPEC is 100% employee-owned, which means we take ownership of every challenge. Here, your ideas drive real solutions. Since 1969, we’ve tackled complex challenges in energy transition, infrastructure resilience, digital transformation, and sustainability.

At RESPEC, you’ll work alongside clients to take on critical problems. Depending on your expertise, you might design infrastructure in remote locations, develop renewable energy solutions for global projects, or apply data-driven technology to improve mining and water systems.

We bring deep technical knowledge, real-world experience, and a commitment to work that matters. If you're looking for a place where your contributions have real impact, you’ll fit right in.

Job Description

The ideal candidate will possess extensive knowledge and expertise to ensure the efficient operation of our office. This role requires an individual with strong organizational skills, a willingness to assist colleagues, and the ability to multitask in a professional office setting.

The primary responsibilities include:

1. Greet office visitors.
2. Oversee office management and coordination of business meetings and travel arrangements for senior management.
3. Manage document filing, scanning, and shredding.
4. Assist with processing employee expense claims and managing receipts.
5. Receive and sort mail deliveries.
6. Prepare outgoing mail and courier shipping.
7. Other projects and responsibilities as assigned.

Part-time Availability:

• Available 24 hours per week, with the possibility of additional hours.
• Additional hours may be offered during busy seasons and provide coverage for other staff members during their holiday leave.
• As RESPEC and the Saskatoon office grow, there is potential for transitioning to a full-time position in the future.

Qualifications

The ideal candidate will have the following:

• High school diploma or equivalent (GED); or associate’s degree in business administration.
• Experience with Office365; applications such as Microsoft PowerPoint, Word, Excel, Outlook, and Teams.
• Minimum of 5 years of office management or administrative experience.
• Familiarity with basic accounting/bookkeeping principles.

Compensation: Hourly wage depends on education and experience, plus statutory insurance requirements.

Equal Opportunity Employer, including veterans and individuals with disabilities. All your information will be kept confidential according to EEO guidelines.

RESPEC is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability status, Genetic Information or Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law.