Administrative Assistant

Are you a proactive, detail-oriented professional with a talent for organization and project coordination? CBCL is looking for an Administrative Assistant to be an essential part of our daily operations in our St. John’s office. In this role, you’ll handle a range of responsibilities, including greeting clients, coordinating project activities, formatting documents, and ensuring smooth office operations to support our engineering and project teams. If you enjoy streamlining processes and excel in both client service and document preparation, we’d love to hear from you!

The ideal candidate will consistently demonstrate a positive, approachable attitude and maintain a high level of professionalism in all interactions, both internally and externally. Strong interpersonal skills and a customer-focused mindset are essential.

Your Key Responsibilities:

The candidate will be responsible for the reception and office administration duties in the St. John’s branch office including, but not limited to:

• Greeting the public in person and on the phone;
• Formatting and preparation of letters, reports and proposals;
• Tracking proposals, project filing, and project archiving;
• Compiling expense reports, and completing minor accounting functions;
• Organizing and booking travel for staff;
• Compiling and taking meeting minutes; and
• Other general office duties as required.

Your Capabilities and Credentials:

• A college diploma in a business-related field or office management course;
• Experience in formatting and preparation of reports and proposals;
• Advanced knowledge of MS Office software (e.g., Word, Excel, PowerPoint);
• Excellent verbal and written communication skills;
• Strong interpersonal, organization and time management skills;
• Highly professional demeanor with emphasis on client service;

Assets:

• Experience with ISO 9001 policies and procedures and engineering consulting firms;
• Experience with MS Project, Visio and Adobe software;

What we can offer You:

• A competitive compensation package effective on your first day of employment:
• Comprehensive health and dental benefits
• DBPlus Pension Plan with employer contributions
• Generous vacation allowance commensurate with experience
• Maternity or Parental leave top-up
• Health spending account
• Wellness incentive
• Membership dues reimbursement
• Education and lifelong learning subsidization
• Community volunteering incentive
• Employee Family Assistance Program
• Public transit subsidy

In addition to the above benefits, we offer:

• Diverse team with a wide range of experience and expertise;
• Exposure to a variety of projects;
• Support to develop skills and pursue projects related to your own interests;
• Collaboration between multiple disciplines and levels of expertise;
• Mentoring opportunities to foster your personal and professional development;
• Accessible and central offices in Atlantic Canada and Ottawa;
• Access to training opportunities in areas ranging from technical development to leadership skills.

About Us:

At CBCL our purpose is to create a positive and lasting impact on people and our planet. As an employee-owned firm, at CBCL, our people are everything. We are committed to promoting inclusivity and diversity for a workplace where everyone can thrive, and we build long-term relationships with our clients while providing them with innovative solutions.

We have earned recognition as one of Canada’s Top 100 Employers and one of Canada’s Best Managed Companies. Our multitalented group of professionals offer consulting in the Infrastructure, Water and Wastewater, Buildings, Industrial, and Earth and Environment sectors. We value our people, our communities, and our history and look forward to continuing our steady growth.

Along with our commitment to reducing our carbon footprint corporately, CBCL develops and implements sustainable engineering solutions that respect the current social and environmental impacts, as well as future implications of our designs.

CBCL operates from its offices in Halifax and Sydney, NS; Charlottetown, PE; Saint John, Fredericton and Moncton, NB; St. John's, NL, and Ottawa, ON.

CBCL Limited strives to provide a diverse workplace that is inclusive, accessible and celebrates individuals and what makes us unique. We are proud to be an employer partner with the Canadian Centre for Diversity and Inclusion and Pride at Work.

We are committed to creating an inclusive and accessible workplace for all. If you require accommodations at any stage of the recruitment or interview process, or while working with us, please email hr@cbcl.ca. We will work with you to meet your needs in a respectful and timely manner.

Our goal is to ensure every candidate has a fair opportunity to demonstrate their abilities. We value diverse perspectives and are dedicated to removing barriers that may prevent individuals from thriving in their roles.

We thank all applicants for their interest, but only those applicants who are selected to interview will be contacted.