administrative assistant

Stella's Circle; San Juan de Terranova; On-site; CAD 40,000 - 56,000; Full time

Job summary

Stella's Circle, a non-profit organization, is seeking an administrative professional to manage operations and coordinate events. The role involves training staff, managing communications, and ensuring efficient daily processes. Candidates should have strong organizational skills and experience in project management in a fast-paced environment.

Benefits

Dental plan

Disability benefits

Health care plan

Vision care benefits

Group insurance benefits

Life insurance

Mileage paid

Registered Retirement Savings Plan (RRSP)

Tax-Free Savings Account (TFSA)

Parking available

Wellness program

Qualifications

• 2 to 3 years of experience in an administrative role.
• Certificate or diploma from a program of 1 to 2 years.

Responsibilities

• Coordinate the flow of information within the team.
• Plan and organize daily operations.
• Arrange and coordinate seminars and conferences.

Skills

Excellent oral communication

Excellent written communication

Ability to multitask

Time management

Client focus

Organized

Education

College, CEGEP or other non-university certificate

Tools

MS Office

Job description

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience
  
  

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Associations and non profit organizations
  
  

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Plan, organize, direct, control and evaluate daily operations
  
  

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Office
  
  

Additional information

Security and safety

• Enhanced reliability security clearance
• Criminal record check
• Vulnerable sector check
  
  

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload
  
  

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner
  
  

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits
  
  

Financial benefits

• Group insurance benefits
• Life insurance
• Mileage paid
• Registered Retirement Savings Plan (RRSP)
  
  

Long term benefits

• Tax-Free Savings Account (TFSA)
  
  

Other Benefits

• Other benefits
• Parking available
• Wellness program