Administrative Assistant

Ocean Capital; Saint John; On-site; CAD 40,000 - 50,000; Full time

Job summary

A diversified private company in Saint John, NB, is seeking an Administrative Assistant to support reception and administrative duties. Responsibilities include managing office functions, welcoming guests, and handling correspondence. The ideal candidate will have 4-6 years of office administration experience, excellent communication skills, and strong organizational abilities. This position requires a professional presentation and the ability to multi-task effectively.

Qualifications

• 4-6 years General Office Administration experience.
• Professional presentation and appearance.
• Ability to multi-task.

Responsibilities

• Administrative support and reception duties.
• Welcoming all guests and supporting their requirements.
• Screening and directing incoming calls.

Skills

Strong customer service skills

Strong organizational skills

Excellent verbal and written communication skills

Solid knowledge of Microsoft Office

Attention to detail

Education

Graduate of an Administration program

Job description

Ocean Capital Holdings Limited is a privately held company with interests across a number of business lines, including broadcasting, real estate, construction and service. The Company and its businesses have always been responsible corporate citizens, mindful of the communities where we do business.

We have an opportunity for an Administrative Assistant at our Saint John, NB location. The successful candidate will support our reception desk as well as general administrative responsibilities, including collaboration with the Administrative Team, IT, and Human Resources in day-to-day operational matters.

Responsibilities include:

• Administrative support and reception duties in a busy professional office environment.
• Welcoming all guests to the office and supporting their requirements during their visit.
• Screening and directing incoming calls with professionalism and discretion.
• Preparation of general correspondence and documents when requested.
• Working with the administrative team to support meetings and office functions such as quarterly board meetings and town halls, as well as process improvement to workflow.
• Managing meeting requirements including room technology, catering, scheduling, and tidiness.
• Receiving and distributing internal and external mail.
• Supporting various departments as needed including Accounting, Human Resources, Business Development, IT, Wellbeing, Risk Mitigation and Corporate Citizenship.
• Managing inventory of office supplies and kitchen supplies for both the Saint John and Dartmouth offices.
• Reconciliation of credit cards and regular bills.
• Booking travel and accommodations.
• Courier support including ordering supplies, and processing requests
• Other duties as requested.

Qualifications:

• 4-6 years General Office Administration experience.
• Graduate of an Administration program.
• Professional presentation and appearance.
• Strong customer service skills.
• Strong organizational skills.
• Excellent verbal and written communication skills.
• Solid knowledge of Microsoft Office.
• Ability to multi-task.
• Attention to detail.

If this opportunity resonates with you, we invite you to submit your resume.