Administrative Assistant

Advantage Personnel; Saint John; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading company is seeking an Office Administrative Assistant in Saint John, NB to handle administrative duties efficiently. Key responsibilities include scheduling, documentation management, and maintaining office organization, requiring strong communication and organizational skills.

Qualifications

• 1-3 years of experience in an administrative role preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, communication, and time management skills.

Responsibilities

• Manage and organize appointments, meetings, and events.
• Prepare, edit, and distribute various documents including reports and correspondence.
• Oversee office supplies and equipment; coordinate maintenance as needed.

Skills

Communication

Organizational skills

Attention to detail

Time management

Problem-solving

Education

High school diploma or equivalent

Certificate or degree in a related field

Tools

Microsoft Office Suite

Quickbooks

Job description

Job Title: Office Administrative Assistant
Location: Saint John , NB
Shift/Hours: Monday to Friday - 8:00am to 5:00pm
Pay Rate: $ 20.00 - $2 1 .00/Hour

Job Information
This role requires a confident, personable individual who thrives in a fast-paced setting and can manage multiple priorities with efficiency. Strong communication, organizational skills, and attention to detail are essential, as you'll handle a mix of administrative duties, assist with payments , and schedule deliveries.

Responsibilities:

• Scheduling and Coordination: Manage and organize appointments, meetings, and events; ensure all necessary arrangements are made for smooth execution.
• Communication: Serve as the primary point of contact for internal and external communications; handle inquiries with professionalism and a friendly attitude.
• Documentation Management: Prepare, edit, and distribute various documents including reports, presentations, and Correspondence; maintain accurate and organized filing systems (both electronic and physical).
• Data Entry and Reporting: Utilize Quickbooks and Microsoft Excel to manage data , billing, and create spreadsheets
• Office Organization: Oversee office supplies and equipment; coordinate maintenance and repairs as needed to ensure a well-functioning office environment.

Requirements:

• High school diploma or equivalent; applicants with a certificate or degree in a related field will be priority .
• 1-3 years of experience in an administrative role or similar position is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency with Quickbooks is a definite asset.
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• A proactive approach to problem-solving and a willingness to assist team members as needed.