Administrative Assistant

CSN Collision; Rockland; On-site; CAD 40,000 - 50,000; Full time

Job summary

A well-established collision group in Rockland, Ontario, is seeking an Administrative Assistant to manage customer interactions, maintain records, and support overall office operations. Candidates must be bilingual in French and English, possess strong data entry skills, and have a solid understanding of accounting principles. This role offers health benefits, life insurance, and an RRSP program.

Benefits

Health and Dental Benefits

Life insurance

RRSP program

Qualifications

• Very good understanding of basic accounting principles.
• Experience with operating spreadsheets.
• Great interpersonal and communication skills.

Responsibilities

• Maintain records by filming invoices, debits, and credits.
• Accept payments from customers regarding customer pay and deductibles.
• Schedule clients for repairs and prepare and file white folders.

Skills

Bilingual French/English

Critical thinker

Proficient data entry skills

Good time-management skills

Tools

MS Office

Job description

The Bemac Collision Group has an immediate opportunity for a Administrative Assistant to join our team in a well-established, progressively growing group of companies.

• Maintains records by filming invoices, debits, and credits
• Have customers sign authorization forms, verify contact information, and collect keys upon vehicle drop off
• Accept payments from customers regarding customer pay and deductibles
• Maintain cash float
• Protects the organization's value by keeping information confidential
• Updates job knowledge by participating in educational opportunities
• Primary phone receiver, should be answering 90% of incoming calls
• Post and file parts (vendor) invoices. As needed in the absence of the parts Coordinator
• Document and Complete paperwork for all customers dropping off and picking up vehicles
• Book Rentals for Customers
• Schedule clients for repairs and prepare and file white folders.
• Notify customers when the vehicle is ready for pickup
• Schedule customers in for estimates as required.
• Contact the customer when the assignment is received
• Arrange final tow to the shop when required.
• Assist in keeping reception tidy
  
  

Requirements

• Bilingual French/English is mandatory
• Very good understanding of basic accounting principles
• Proficient data entry skills along with a knack for numbers
• Experience with operating spreadsheets
• Proficiency in English/French and in MS Office (Primarily word and excel)
• Critical thinker and problem-solving skills
• Team player
• Good time-management skills
• Great interpersonal and communication skills
  
  

Benefits

• Health and Dental Benefits
• Life insurance
• RRSP program